Administrative Assistant-Springfield , VA

PD Power Systems LLC; Springfield (VA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

PTO

Job summary

PD Power Systems seeks an Administrative Assistant to join its team at the Springfield, VA headquarters. The successful candidate will be part of the Corporate Staff, reporting to the CEO, and will support daily administrative and office operations.

The role emphasizes strong communication, writing, and organization skills, with duties spanning calendars, travel, purchasing backup, document management, and website updates.

Qualifications

• 3–5 years of work experience in administrative support.
• Experience with Government Contractor preferred.
• High School Diploma or GED (Bachelor’s degree preferred).
• Proficiency with Microsoft Office and written communication is required.

Responsibilities

• Answer and direct phone calls
• Schedule meetings and maintain calendars
• Assist with travel arrangements
• Receive deliveries and greet guests
• Support purchasing and procurement (backup Buyer)
• Document editing and formatting
• Maintain document delivery calendar and submissions to customers
• Keep employee training and certifications up to date
• Maintain company website updates; draft press releases
• Maintain office inventory and schedule office maintenance
• Maintain assets records (IT equipment, furniture)
• Backup to Operations Manager duties
• Travel: minimal to none (<5%).

Skills

Fluent English

Excellent writing

Interpersonal skills

Independent work

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

SharePoint

Adobe Acrobat

InDesign

Photoshop

Job description

Job Title: Administrative Assistant

Location is onsite in Springfield, VA. This is not a remote or hybrid position.

PD Power Systems seeks an Administrative Assistant to join its team of qualified, diverse professionals. The successful applicant will become part of PD Power Systems' Corporate Staff in the Springfield, VA headquarters.

The candidate will be highly motivated with previous experience in customer service and administrative support. The position reports to the CEO.

Roles and Responsibilities:

• Answer and direct phone calls
• Schedule meetings and maintain calendars
• Assist with travel arrangements
• Receive deliveries and greet guests
• Support purchasing and procurement (may act as backup Buyer)
• Document editing and formatting
• Maintain document delivery calendar and make submissions to customers
• Keep employee training and certifications up to date
• Maintain company website with updates as needed. Draft press releases.
• Maintain office inventory (office supplies and pantry items) and schedule maintenance as needed for Springfield and Tampa offices
• Maintain records of company assets (IT equipment, furniture, etc.)
• Backup to Operation Manager's duties
• Travel: minimal to none. Less than 5%

Experience and Education:

• 3-5 years work experience in administrative support
  • Experience with Government Contractor preferred
• High School Diploma or GED equivalent
  • Bachelor's degree preferred

Technical Skills:

• Microsoft Office Suite, particularly Word, Power Point, Outlook, and Teams. Share Point knowledge is a plus.
• Adobe (Acrobat DC). InDesign and Photoshop is a plus.
• Must be fluent in English and have excellent writing skills

Personal Skills:

• Excellent interpersonal, communication, and administrative writing skills
• Able to work independently as well as part of a team
• Motivated to tackle problems and take on responsibility
• Must be organized with an attention to detail

Benefits:

• Medical
• Dental
• Vision
• 401(k)
• PTO

PD Power Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind.

PD Power Systems is committed to the principle of equal employment opportunity for all employees and job applicants and to providing employees with a work environment free of discrimination and harassment.

Employment decisions at PD Power Systems are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations we operate.