Executive Admin Assistant – NYC ($200 Sign-On Bonus)

Jobs for Humanity; New York (NY); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Sign-on bonus

Job summary

SmartAsset in New York seeks a detail-oriented Administrative Assistant to support executives and teams. You will manage calendars, coordinate travel, draft correspondence, and maintain confidential files, enabling smooth office operations.

You'll work in a fast-paced environment, leveraging Microsoft Office and AI tools to improve efficiency and accuracy. A professional, collaborative approach and experience in administrative roles are essential.

Qualifications

• Exceptional organizational and time-management skills with the ability to prioritize multiple tasks effectively.
• Strong attention to detail and commitment to accuracy in all work.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to multitask and work efficiently in a fast-paced, dynamic environment.
• Discretion and demonstrated ability to handle confidential information with professionalism.
• Proven experience in an administrative environment.
• Customer service orientation and a collaborative approach to supporting diverse teams.
• Problem-solving abilities and resilience when managing competing priorities.
• Familiarity with leveraging AI tools and modern technology to enhance productivity.

Responsibilities

• Manage complex calendars and schedule meetings for multiple executives, including coordinating room bookings and ensuring seamless logistics.
• Arrange domestic and international travel, including flights, hotels, and ground transportation; process and track expense reports with accuracy.
• Screen, prioritize, and respond to incoming calls and emails; draft, proofread, and format correspondence such as memos, reports, and presentations.
• Organize and maintain confidential files, records, and databases both physically and digitally, ensuring information security and easy retrieval.
• Serve as a point of contact between executives, staff, and external stakeholders; assist with project planning and coordination.
• Support the preparation of reports, track expenditures, and assist with budget monitoring and reconciliation.
• Participate in planning and executing office activities and events that foster a positive and inclusive work environment.
• Leverage technology and AI tools to streamline administrative processes, increase efficiency, and improve accuracy in daily tasks.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Discretion

Customer service orientation

Problem solving

AI tools familiarity

Education

Bachelor’s degree in business administration, office management, or related field

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Job description

SmartAsset in New York seeks a detail-oriented Administrative Assistant to support executives and teams. You will manage calendars, coordinate travel, draft correspondence, and maintain confidential files, enabling smooth office operations.

You'll work in a fast-paced environment, leveraging Microsoft Office and AI tools to improve efficiency and accuracy. A professional, collaborative approach and experience in administrative roles are essential.