Executive Admin Assistant - Health Services & Grants

Lincoln County Realty; Newport (OR); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, & vision coverage

401(k) with County contribution

HSA funding

Life insurance $40,000

Employee Assistance Program (EAP)

Job summary

Lincoln County Health and Human Services is seeking an Executive Administrative Assistant to provide high-level executive support to the Division Director of Primary Care. Responsibilities include research, reports, minutes, and marketing tasks, with coordination across Medical Directors and program managers.

The role involves grant coordination for HRSA projects, policy updates, and collaboration with the Primary Care leadership team to improve workflows and communications.

Qualifications

• Associates and/or Professional Certification.
• Four-Five years progressively responsible experience providing primary management support to a department-level administrator.
• Any satisfactory equivalent combination of experience and training which clearly demonstrates the ability to perform the above-described duties as determined by the County.
• Desirable qualifications include an associate degree and experience in governmental or private non-profit health care systems.

Responsibilities

• Provide administrative support for the Division Director of Primary Care, Health Center Medical Director, Associate Medical Director, and Program Managers (Executive Team).
• Schedule appointments for Division Director of Primary Care and review emails for important communications.
• Schedule Primary Care operational meetings and conferences.
• Prepare and distribute agendas for Health Council, QA/QI Committee, and other standing committees.
• Serve as recording secretary and prepare minutes for Health Council, QA/QI Committee, and other committees.
• Maintain current Health Council bylaws and co-applicant agreements.
• Design and produce office forms, flyers, brochures, and marketing materials.
• Perform general office duties such as preparing correspondence.
• Complete special projects for the Division Director.

Skills

Administrative office practices

Budget practices

Office management

Quality Improvement (QA/QI)

Data analysis & reporting

Confidentiality

Web technologies & marketing

Event planning

Initiative & judgment

Education

Associates or professional certification

Associates degree

Job description

Lincoln County Health and Human Services is seeking an Executive Administrative Assistant to provide high-level executive support to the Division Director of Primary Care. Responsibilities include research, reports, minutes, and marketing tasks, with coordination across Medical Directors and program managers.

The role involves grant coordination for HRSA projects, policy updates, and collaboration with the Primary Care leadership team to improve workflows and communications.