Executive Assistant, Population Health & Community Outreach

University Health; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

University Health in Kansas City seeks an Executive Assistant to Population Health to provide high-level administrative and project coordination support to department leadership. The role partners with executive leaders and community stakeholders to advance population health initiatives.

Responsibilities include managing calendars, coordinating meetings, preparing briefing materials, tracking budgets, and supporting cross-functional projects within a fast-paced healthcare environment.

Qualifications

• Associate's degree or equivalent experience.
• 4+ years executive assistant/administrative coordination experience.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to interact with executive leadership and external partners.
• Advanced proficiency in Microsoft Office Suite including Word, PowerPoint, Excel, Outlook, and virtual communication platforms.
• Strong organizational and problem-solving skills.
• Ability to work independently while supporting collaborative team operations.

Responsibilities

• Provide executive administrative support to leadership overseeing population health and community engagement initiatives.
• Manage calendars, meeting schedules, travel arrangements, correspondence, and workflow coordination for leadership teams.
• Coordinate internal and external meetings, including agendas, presentations, materials, minutes, logistics and follow-up.
• Support day-to-day operational activities and administrative workflows across population health and community strategy departments.
• Prepare reports, presentations, dashboards, spreadsheets, and executive briefing materials.
• Assist leadership with budget tracking, invoice processing, reimbursement requests, record management, and project support.
• Coordinate logistics for community meetings, public events, and partnerships.
• Draft and manage professional correspondence and organizational communications.
• Maintain organized filing systems and confidential materials in line with standards.

Skills

Executive coordination

Communication skills

MS Office

Project coordination

Stakeholder engagement

Discretion & confidentiality

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Teams

Budget tracking systems

Job description

University Health in Kansas City seeks an Executive Assistant to Population Health to provide high-level administrative and project coordination support to department leadership. The role partners with executive leaders and community stakeholders to advance population health initiatives.

Responsibilities include managing calendars, coordinating meetings, preparing briefing materials, tracking budgets, and supporting cross-functional projects within a fast-paced healthcare environment.