Executive Admin Assistant | AI Tools & Reporting Prep

Core-Mark; Fort Lauderdale (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Day 1 Health & Wellness Benefits

Employee Stock Purchase Plan

401K Employer Matching

Education Assistance

Paid Time Off

Job summary

Cheney Brothers is seeking an organized administrative professional to provide comprehensive office support for the President and department. The role requires leveraging AI tools to produce presentations, reports and forms and to manage communications across the organization.

Responsibilities include scheduling, travel arrangements, project coordination, and ad hoc analyses, with opportunities to work on pricing structures and SAP-based reporting.

Qualifications

• High School Diploma/GED or Equivalent Experience.
• 24-48 months MS Office Suite, efficient keyboarding, interaction across organization, all levels of personnel, and external vendors, suppliers, agencies, etc.
• Proficiency in Microsoft Excel, including formulas, Pivot Tables and Data organization.
• Experience using AI Tools (e.g. Chat GPT, CoPilot, or similar) to support administrative tasks, research and reporting.
• Experience generating or working with reports in SAP (or similar ERP systems)

Responsibilities

• Provide office administrative support for the President and department.
• Utilize AI and create presentations, reports and forms using personal computer as requested by management.
• Answer phones and direct all calls to appropriate party promptly and efficiently.
• Communicate and handle incoming and outgoing electronic communications.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Arrange travel schedule and reservations for management, as needed.
• Special projects, as needed.
• Performs other related duties as assigned including pricing structures, excel worksheets, basic analytics.

Skills

MS Office Suite

Excel

AI Tools

Pivot Tables

Data organization

Education

High School Diploma/GED

Tools

SAP

Job description

Cheney Brothers is seeking an organized administrative professional to provide comprehensive office support for the President and department. The role requires leveraging AI tools to produce presentations, reports and forms and to manage communications across the organization.

Responsibilities include scheduling, travel arrangements, project coordination, and ad hoc analyses, with opportunities to work on pricing structures and SAP-based reporting.