Executive AI & Administrative Coordinator

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

A private investment firm in Chicago is seeking an experienced Administrative Assistant/AI Coordinator to support executive leadership and manage digital systems. The role requires 3–5 years of relevant experience and proficiency in tools like Power BI and Microsoft Office. Responsibilities include overseeing digital platforms, providing administrative support, and streamlining processes to enhance operational efficiency. This full-time position offers a competitive salary and comprehensive benefits package.

Qualifications

• 3–5 years of experience in an administrative or digital support role.
• Demonstrated ability to learn and adapt to new systems efficiently.
• Exceptional organizational skills with attention to detail.

Responsibilities

• Manage priorities and enhance communication with executive leadership.
• Oversee digital systems to ensure optimal performance.
• Develop and maintain dashboards for data-informed decisions.
• Identify opportunities for process improvements using technology.
• Provide executive-level administrative support including calendar management.

Skills

Technical aptitude

Organizational skills

Communication skills

Analytical thinking

Proactiveness

Education

Bachelor's degree or equivalent experience

Tools

Power BI

Microsoft Excel

Microsoft Outlook

Yardi

Deal Cloud

Job description

A private investment firm in Chicago is seeking an experienced Administrative Assistant/AI Coordinator to support executive leadership and manage digital systems. The role requires 3–5 years of relevant experience and proficiency in tools like Power BI and Microsoft Office. Responsibilities include overseeing digital platforms, providing administrative support, and streamlining processes to enhance operational efficiency. This full-time position offers a competitive salary and comprehensive benefits package.