Executive Admin Assistant

Apple; Santa Clara (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

An innovative company is seeking a motivated Executive Administrative Assistant to support senior executives in a fast-paced environment. This role involves managing complex schedules, coordinating travel, and ensuring seamless operations for the sales team. The ideal candidate thrives under pressure, possesses exceptional organizational skills, and is tech-savvy with a variety of software tools. Join a team that values diversity and creativity, and contribute to impactful projects that shape the future of technology. If you're ready to take on challenges and make a difference, this opportunity is perfect for you.

Benefits

Comprehensive medical and dental coverage

Retirement benefits

Employee stock purchase plan

Discounted products and free services

Tuition reimbursement for education

Qualifications

• 5+ years of experience as an executive assistant in a high-tech environment.
• Proficient in managing complex travel schedules and expense reports.

Responsibilities

• Support senior executives by managing their calendars and travel arrangements.
• Coordinate team events and assist with product launches.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Multi-tasking

Relationship Building

Attention to Detail

Time Management

Education

Bachelor's Degree

AA or Equivalent Experience

Tools

Apple Calendar

eApproval

Keynote

Pages

Numbers

Slack

Quip

Job description

Summary

Imagine what you could do here! The people here at Apple don't just create products — they create the kind of wonder thatʼs revolutionized entire industries. Itʼs the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. Join Apple, and help us leave the world better than we found it!

Does an exciting, multifaceted, fast-paced, and pressure-filled environment catch your attention? Do you like puzzles and determining solutions that are not obvious? We are seeking an Executive Administrative Assistant supporting senior executives in the sales organization. This position requires a tenacious self-starter with at least 5 years of experience in an executive assistant role within a multifaceted high-tech environment.

Key Qualifications

• Collaborative team member with a friendly work style, who can multi-task, prioritize and take initiative
• Excellent organization skills, with an acute attention to detail
• Superior verbal and written communication skills with emphasis on precision and clarity
• Able to juggle multiple tasks in a fast-paced and time-sensitive environment
• Proven problem-solving abilities and able to anticipate change and act efficiently
• Self-directed and proactively completes tasks in a timely and accurate manner
• Communicates confidently and effectively with senior Apple team members and their assistants
• High level of integrity, able to handle confidential and sensitive information with discretion
• Prioritizes deadlines, schedules and meetings across multiple executives in a paced environment
• Relationship builder with ability to navigate partner organizations, identify key decision makers and influence to drive positive outcomes
• Demonstrates composure and confidence in dynamic, high-stress situations
• Accountable for your decisions and can say "no" to requests when warranted
• Experienced in travel planning and expense report management
• Proficiency with a variety of technologies and software tools — and a proven ability to pick up new ones as they arise — including Apple software like Calendar, eApproval, Keynote, Pages, and Numbers, and collaboration tools like Slack and Quip
• Able to graciously accept last minute requests and jump into projects (even outside your immediate scope) as needed

Description

We are looking for a motivated and experienced Executive Assistant to support multiple Apple senior sales executives. Support day-to-day needs of the senior executives, ensuring their days run smoothly by effectively managing their time to have the greatest impact on the day. Intense calendar management, organizing meetings across multiple time zones - in person and virtually. Book and maintain complex travel schedules, domestic & international, and process expense reports as needed. Plan, coordinate and communicate team events such as group meetings, team building events, off-sites, and all hands meetings. Tech-savvy to support the overall team with ad hoc and daily requests. Play a vital role in our product launches and other company events. Submit purchase requests/orders and maintain overall invoice tracking for the team, be a point of contact for Finance. Collaborate across the team on multiple calendars and weekly staff agendas. Actively be involved in Facilities projects, knowing the teams' space and needs across multiple different cities. New hire set-up, initiating purchase requisitions, processing expense reports, catering requests, invoices submitting facilities requests, ordering office supplies and equipment.

Education & Experience

A Bachelor's degree, AA or equivalent experience.

Pay & Benefits

• At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $37.45 and $57.40/hr, and your base pay will depend on your skills, qualifications, experience, and location.
• Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.
• Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

About the company

Work at Apple! Join a team and inspire the work. Discover how you can make an impact: See our areas of work, worldwide locations, and opportunities for students.