Executive Administrative Assistant | Hospitality

Superior Talent Source; Dallas (TX); Remote; USD 110,000 - 120,000; Full time

Job summary

An established industry player is seeking a highly extraordinary Executive Administrative Assistant to support their CEO. This remote role, based in the Dallas area, requires a polished professional with a strong sense of ownership and executive maturity. The ideal candidate will manage complex scheduling, coordinate travel logistics, and serve as a liaison with key stakeholders. This is an opportunity to thrive in a fast-paced environment, supporting top-tier leadership with grace and excellence. If you are passionate about executive support and have a knack for organization and communication, we want to hear from you!

Qualifications

• 5+ years of experience supporting CEOs or Presidents in large organizations.
• Exceptional communication skills and high emotional intelligence.

Responsibilities

• Provide direct administrative support to the CEO in business and personal matters.
• Manage complex scheduling and organize travel logistics.

Skills

Executive Support

Calendar Management

Travel Coordination

Communication Skills

Problem-Solving

Detail-Oriented

Tools

PowerPoint

Job description

Superior Talent Source provided pay range

This range is provided by Superior Talent Source. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $120,000.00/yr

Additional compensation types

Annual Bonus

Job Title: Executive Administrative Assistant to the CEO

We are seeking a highly extraordinary and classically-trained Executive Administrative Assistant to support the CEO of a growing and dynamic restaurant company. This is a high-visibility, remote role based in the Dallas area, with occasional travel for executive and board-level meetings. The ideal candidate will bring executive maturity, professional polish, and a strong sense of ownership in supporting a fast-paced, performance-driven leadership environment.

Key Responsibilities:

• Provide direct administrative and strategic support to the CEO in both business and personal matters.
• Manage complex scheduling, including high-volume calendar coordination (both business and personal), across multiple time zones.
• Organize and coordinate domestic and international travel logistics, including commercial and private air travel, hotel and ground transportation.
• Serve as the primary liaison with key stakeholders including Board Members, Investors, Banks, Analysts, Franchise Partners, and Media.
• Prepare and edit high-quality presentations, reports, and confidential correspondence (deep PowerPoint proficiency required).
• Ensure seamless execution of CEO’s day-to-day activities with attention to detail, proactive anticipation, and poise.
• Maintain utmost confidentiality and discretion when handling sensitive business and personal information.
• Act as a true extension of the CEO, representing the brand with polish, professionalism, and warmth.
• Support executive meetings including agenda preparation, note-taking, follow-up coordination, and logistics management.
• Work collaboratively with cross-functional leaders and executive teams.

Qualifications & Competencies:

• Minimum 5 years of experience supporting CEOs or Presidents in large public companies or private equity-backed organizations.
• Restaurant or hospitality industry experience is a strong plus, though not required.
• Travel: Occasional (approx. every other month to West Coast or other locations)
• Professional demeanor with a strong work ethic and pride in excellence.
• Intelligent problem-solver with high emotional intelligence and business savvy.
• Exceptional communication skills – articulate, poised, and diplomatic.
• Detail-oriented with outstanding follow-up and organizational abilities.
• Naturally likable, approachable, with strong interpersonal presence and a warm, welcoming voice (in-person and via phone).
• High energy, highly responsive, and thrives in a fast-paced environment.
• Operates with a "no job too big or too small" attitude; proactively anticipates needs.
• Experience coordinating with airlines and FBOs, and managing executive-level travel logistics with finesse.
• Proven ability to handle confidential information with integrity and discretion.

This is not a stepping-stone position.

We are seeking a career Executive Assistant who brings extraordinary capability, grace under pressure, and a love for their craft. If you have a passion for executive excellence and supporting top-tier leadership in a meaningful way, we want to hear from you.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Restaurants and Hotels and Motels