Executive Admin & AI-Enabled Scheduler

Cvent, Inc.; Tysons (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Cvent, Inc. is seeking a detail-oriented Administrative Assistant in Tysons, VA to support executives and teams. You will manage calendars, help with expense reports, book travel, and assist with various projects, ensuring smooth operations across the organization.

The role requires strong MS Office skills, excellent communication, and the ability to work under pressure as part of a collaborative team.

Qualifications

• Experience assisting management with the creation of PowerPoint presentations & using Excel.
• Strong knowledge of MS Office, including Word, and Outlook.
• Experience making travel arrangements for management.
• Excellent communication skills.
• Must be a team player & should be able to perform under pressure.
• Ability to coordinate and function in a team environment comprising managers, team members and external clients.
• Must be able to work under minimal direction in evaluating needs and requirements.

Responsibilities

• Manage calendars and schedules
• Assist with expense reports
• Research, book and change travel reservations
• Help team members with projects
• Find and book meeting rooms, and at times coordinate with other employees to move rooms
• Scheduling large meetings (Company All Hands and Town Halls Meetings)
• Manage logistics for executives visiting Cvent’s international offices, including London and India
• Manage infrastructure including technology, workstations etc.
• Document monthly office expenses received electronically and coordinate with Accounts Payable team.
• Maintain office-related documents, including confidential files.

Skills

PowerPoint presentations

Excel

MS Office

Word

Outlook

Travel arrangements

Communication skills

Teamwork

Under pressure

Independent working

Tools

MS Office

PowerPoint

Outlook

Word

Job description

Cvent, Inc. is seeking a detail-oriented Administrative Assistant in Tysons, VA to support executives and teams. You will manage calendars, help with expense reports, book travel, and assist with various projects, ensuring smooth operations across the organization.

The role requires strong MS Office skills, excellent communication, and the ability to work under pressure as part of a collaborative team.