Executive Assistant

Bellarmine Jesuit Retreat House; Barrington Hills (IL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

403B with company match

Medical, dental, vision insurance

Generous vacation and personal time

11 paid holidays

Job summary

Bellarmine Jesuit Retreat House, located in Barrington, IL, is looking for an Executive Assistant to join their mission-driven team. The role involves managing communications, organizing events, and assisting the Executive Director with administrative tasks.

The ideal candidate will possess detail orientation, strong verbal and written communication skills, and experience in a professional setting. Full-time hours will be required, alongside comprehensive benefits including health insurance and a 403B plan.

Qualifications

• Experience in a professional environment.
• Proficient in proofreading and grammar checks.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Communicate across generations and demographics.
• Greet guests and answer phones.
• Schedule and manage meetings for the Executive Director.
• Organize and manage events with the Board of Directors.
• Maintain office supplies and equipment.

Skills

Detail orientation

Strong communication skills

Computer skills

Ability to lift 50 pounds

Fluency in English

Some Spanish helpful

Education

Bachelor’s degree

Tools

Microsoft programs

Google Suite

Job description

Join the amazing team at the beautiful Bellarmine Retreat House in Barrington, IL. Our work is good for body, mind, and spirit!

We are seeking an organized, detail-oriented, self-starter to serve as an Executive Assistant. This person will have a welcoming spirit, success working in a professional environment and proactive approach.

What you will do

• Communicate across generations and demographics, by phone, in writing, and in person
• Answer phones and greet guests
• Attend weekly team meetings, and capture and distribute minutes
• Update and create database records and generate reports from our database
• Schedule, and calendar meetings for Executive Director
• Manage communications and events for the with the Board of Directors
• Enter information into a database and exporting data for reports
• Manage and organize multiple deadline driven projects simultaneously
• Exercise good judgment, discretion, and confidentiality
• Manage Resource Center of books and prayer resources by ordering materials.
• Plan periodic staff outings, parties and meetings
• Purchase supplies and maintain office equipment
• Assist the Executive Director, and Director of Operations with other duties
• Work in person, estimated 40 hours per week, with a few evenings and occasional weekends for meetings and special events.

What you need

• Available work in-person Mondays to Fridays
• Relevant experience and ideally a bachelor’s degree
• Detail orientation and strong communication skills – verbally and in writing
• Ability to proofread, with an eye for grammar, typos and other errors.
• Speak English fluently, and some Spanish is helpful
• Computer skills and knowledge of Microsoft programs and Google Suite (Word, Excel, PowerPoint, Google Docs, Google Sheets, and G-mail)
• Ability to lift up to 50 pounds of office supplies (books, paper, etc.)
• A valid driver’s license

Working full-time at Bellarmine, this position will receive outstanding benefits including:

• Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team
• 403B with company match
• Medical, dental, vision insurance, life insurance and long-term disability coverage
• 11 paid holidays, plus paid generous vacation and personal time

Apply or contact us at [e-mail] for more details.