Executive Assistant

Diocese of Raleigh; Raleigh (NC); On-site; USD 60,000 - 76,000; Full time

Benefits offered by this job

Medical Insurance

PTO

403(b) Plan

Job summary

The Diocese of Raleigh is seeking an experienced Executive Assistant to support the Vicar General. This role coordinates office operations, manages executive calendars, travel, and expenses while handling confidential matters with discretion.

Preferred candidates hold a Bachelor's degree and 5–8 years of senior administrative experience, with strong MS Office skills and ability to engage with clergy, parish leadership, and external partners.

Qualifications

• 5–8 years of high-level administrative or executive support experience.
• Bachelor’s degree preferred or equivalent combination of education and experience.
• Active commitment to the mission and governance of the Catholic Church.
• Advanced proficiency in Microsoft Office 365 and modern office tools.
• Excellent written and verbal communication, multi‑tasking, and discretion.

Responsibilities

• Oversee daily operations and executive calendars, travel, and expenses.
• Coordinate follow‑through on operational projects for the Vicar General.
• Serve as principal administrative contact and manage confidential matters.
• Organize meetings, prepare agendas, and track follow‑ups for diocesan groups.
• Foster collaborative relationships with clergy, parish leadership, and staff.

Skills

Executive support

Calendar management

Communication

Confidentiality

Project tracking

Office administration

Education

Bachelor's degree preferred

Tools

Microsoft Office 365

Teams

Word

Excel

PowerPoint

Job description

Job Details

Description

The Catholic Diocese of Raleigh is seeking a highly professional, organized, and proactive Executive Assistant to support the Vicar General / Moderator of the Curia. This position plays a vital role in supporting executive governance by coordinating office operations, facilitating communication across diocesan departments, tracking key initiatives, and ensuring the effective implementation of priorities established by the Bishop of the Diocese of Raleigh.

Key Responsibilities

• Executive Support & Operations: Oversee daily operations and workflow for the Office of the Vicar General to optimize office efficiency. Manage complex executive calendars, schedule priorities, coordinate travel arrangements, and maintain expense records.
• Initiative & Project Tracking: Monitor, coordinate, and track follow-through on key operational projects and initiatives assigned by the Vicar General. Anticipate administrative needs and execute projects with minimal direct supervision.
• Communication & Discretion: Serve as the principal administrative contact for the office. Triage incoming inquiries, research and draft high-level correspondence, and handle sensitive or confidential matters with absolute discretion.
• Meeting & Event Coordination: Organize administrative details, prepare meeting agendas/materials, and oversee follow-up actions for diocesan meetings, committees, and special programs.
• Stakeholder Engagement: Build and maintain collaborative, positive working relationships with clergy, parish leadership, chancery staff, board members, and external community partners.
• Other duties as assigned.

Minimum Requirements

• Minimum of 5–8 years of high-level administrative or executive support experience (prior experience supporting senior executive or non-profit leadership highly preferred)
• Bachelor’s degree preferred, or an equivalent combination of education and executive support experience in lieu of degree.
• Active commitment to the mission of the Catholic Church, with a solid understanding of diocesan governance, ecclesial structure, and Catholic identity.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) and modern office productivity tools.
• Core Competencies:
  • Excellent written and verbal communication skills.
  • Demonstrated ability to manage multiple priorities simultaneously in a fast-paced environment.
  • Sound judgment, composure under pressure, and strict adherence to confidentiality.
  • Ability to work collaboratively and effectively with clergy, lay leadership, and external stakeholders.
  • Professional demeanor reflective of the values and mission of the Diocese of Raleigh.
• Employment is contingent upon passing a criminal background and reference check; must complete Diocese-sponsored Safe Environment Training upon hire.

Preferred Qualifications

• Proficiency in both English and Spanish (written and spoken).
• Prior administrative experience within a Catholic parish/church, chancery, or other religious or non-profit organization.

Working Conditions

• Ability to use a computer keyboard for up to 8 hours/day.
• Ability to sit for up to 8 hours/day.
• Ability to lift up to 20 pounds.

Benefits

In addition to a competitive salary, the diocese provides full-time roles with a comprehensive benefits package, including medical, dental, vision, life and long-term disability insurance, PTO, and a generous 403(b) plan.

About the Diocese of Raleigh

https://dioceseofraleigh.org/about/diocese