Executive Administrative Assistant

Lake Geneva Ministries; Lake Geneva (WI); On-site; USD 48,000 - 64,000; Full time

Job summary

Lake Geneva Ministries in Wisconsin is seeking an Executive Assistant & Advancement Coordinator to serve as the Executive Director’s primary administrative partner. The role focuses on coordinating Advancement functions, donor relations, and creating an organized, hospitable office that supports life-changing ministry.

You will help manage calendars and strategic projects, support fundraising initiatives, and communicate professionally with donors, partners, and Board members, while staying

Qualifications

• 3–5 years in executive support, nonprofit or fundraising administration, project coordination, hospitality, or ministry service
• Proficiency with Microsoft 365
• Experience with—or willingness to learn—donor CRM systems

Responsibilities

• Executive Support: Manage calendars, meetings, travel, communications, and priorities for the Executive Director.
• Advancement & Donor Relations: Support donor stewardship, acknowledgements, database accuracy, and follow-up.
• Ministry Hospitality & Administration: Welcome guests and ministry partners with warmth and professionalism.
• Ministry Hospitality & Administration: Help create an organized and hospitable Executive Office.
• Ministry Hospitality & Administration: Handle confidential and sensitive information with wisdom, discretion, and integrity.
• Ministry Hospitality & Administration: Step into changing priorities with flexibility and a willingness to serve wherever needed.

Job description

Lake Geneva Ministries | Lake Genevav, Wisconsin

Full-Time | Executive Office & Advancement | Reports to Executive Director

Join a Mission That Changes Lives

Executive Assistant

Lake Geneva Ministries | Lake Genevav, Wisconsin

Full-Time | Executive Office & Advancement | Reports to Executive Director

Join a Mission That Changes Lives

Some jobs help organizations run. This role helps change lives.

For more than 75 years, Lake Geneva Ministries has been a place where children, families, and church leaders encounter Jesus Christ.

We are looking for an Executive Assistant & Advancement Coordinator who wants to use their administrative gifts in a role that supports life-changing camp ministry—serving people, strengthening donor relationships, and helping our leadership team stay focused on the mission.

This is an opportunity to bring your professional skills into a ministry environment where your work has an eternal purpose.

What You’ll Do

You will serve as the Executive Director’s primary administrative partner while coordinating key Advancement functions. Your role will help create clarity, care for relationships, and move ministry priorities forward with excellence.

Executive Support

• Manage calendars, meetings, travel, communications, and priorities for the Executive Director.
• Prepare correspondence, presentations, reports, meeting materials, and Board materials.
• Coordinate strategic projects and ensure follow-through from idea to completion.
• Help organize information, deadlines, and priorities across a fast-moving ministry environment.

Advancement & Donor Relations

• Support donor stewardship, acknowledgements, database accuracy, and follow-up.
• Assist with fundraising campaigns and Advancement initiatives.
• Help coordinate donor events, meetings, hospitality, and special projects.
• Provide thoughtful and professional communication with donors, ministry partners, Board members, and guests.

Ministry Hospitality & Administration

• Welcome guests and ministry partners with warmth and professionalism.
• Help create an organized and hospitable Executive Office.
• Handle confidential and sensitive information with wisdom, discretion, and integrity.
• Step into changing priorities with flexibility and a willingness to serve wherever needed.

Who We’re Looking For

First and foremost, we are looking for someone who is growing in their relationship with Jesus Christ, embraces our Statement of Faith, and is passionate about Christian camp and retreat ministry.

Our ideal candidate is:

• Highly organized, proactive, and dependable
• A gracious and professional communicator
• Trustworthy with sensitive and confidential information
• Flexible and calm amid changing priorities
• Detail-minded with excellent follow-through
• Motivated by service, hospitality, and excellence
• Comfortable working independently while being part of a collaborative ministry team

Helpful experience includes:

• 3–5 years in executive support, nonprofit or fundraising administration, project coordination, hospitality, or ministry service
• Proficiency with Microsoft 365
• Experience with—or willingness to learn—donor CRM systems

Why This Role Matters

Behind every camper who hears the Gospel, every family strengthened, every pastor refreshed, and every donor investing in the next generation is a team faithfully serving together.

This is more than an administrative position. It is an opportunity to leverage your gifts so thousands of people each year can experience the hope of Jesus Christ.

If you are looking for more than a career—if you’re looking for a calling and an adventure,we invite you to join us.

Lake Geneva Ministries

• A place set apart for life-changing experiences in Christ.