Exec Assistant & Project Coordinator for COO

Bloomberg L.P.; New York, Northern (NY, KY); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Benefits package

Medical, dental, vision

401(k) with match

Bonus opportunities

Job summary

Bloomberg L.P. in New York seeks an Executive Assistant / Project Coordinator to support the Head of the Financial Solutions COO Office (London-based) and members of the COO team in New York.

You will blend executive support with junior-level project coordination, maintaining priorities, preparing briefings, and documenting decisions in a fast-paced, global environment. Responsibilities include coordinating complex meetings across calendars, tracking progress on strategic initiatives, and

Qualifications

• 5+ years of experience across administrative support, business operations, or project coordination.
• Experience supporting Sales or commercial leadership.
• Experience coordinating senior-level meetings and cross-functional initiatives.
• Excellent written and verbal communication in English.

Responsibilities

• Manage a broad range of administrative responsibilities and coordinate complex meetings.
• Coordinate logistics for leadership meetings across London and New York.
• Anticipate leaders’ needs and keep teams prepared for deadlines.
• Track progress on strategic projects and maintain trackers.
• Prepare briefing materials and keep senior stakeholders aligned.
• Ensure project documentation is current and follow-ups are tracked.
• Support weekly project portfolio reviews and highlight items needing attention.
• Identify opportunities to improve efficiency and implement process enhancements.
• Interface professionally with all levels of employees, clients, and external guests.
• Maintain confidentiality and handle matters expeditiously.

Skills

Executive support

Project coordination

Communication

Attention to detail

Tools

Excel

Job description

Bloomberg L.P. in New York seeks an Executive Assistant / Project Coordinator to support the Head of the Financial Solutions COO Office (London-based) and members of the COO team in New York.

You will blend executive support with junior-level project coordination, maintaining priorities, preparing briefings, and documenting decisions in a fast-paced, global environment. Responsibilities include coordinating complex meetings across calendars, tracking progress on strategic initiatives, and