Executive Assistant & Project Coordinator - NYC Finance Ops

Bloomberg; New York (NY); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Bonus

Medical

Dental

Vision

401(k) + match

Life insurance

Wellness programs

Paid time off

Paid holidays

Disability insurance

Incentive compensation

Job summary

Bloomberg is seeking an Executive Assistant / Project Coordinator to support the Financial Solutions COO Office in New York and London. You will manage complex calendars, coordinate leadership meetings, and help track strategic initiatives across cross-functional teams.

Ideal candidates bring 5+ years in executive support or project coordination, strong English communication, and proficiency with Excel. The role offers a fast-paced environment, international collaboration, and comprehensive

Qualifications

• Excellent written and verbal English communications.
• Strong problem-solving with proactive approach to keeping things on track.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple workstreams and follow-ups, synthesize information for senior audiences.
• Working knowledge of Excel and comfort using spreadsheets to organize and track information.
• Ability to learn new tools, processes and business areas quickly.

Responsibilities

• Coordinate complex meetings across multiple calendars and resolve scheduling conflicts.
• Arrange logistics for leadership meetings, team sessions, events, and on-site activities across London and New York.
• Anticipate leaders’ needs and keep the team prepared for meetings, deadlines, and priorities.
• Track progress on strategic projects and support follow-through across workstreams.
• Prepare briefing materials, synthesize updates, and keep senior stakeholders informed.
• Gather updates and maintain project trackers and documentation.
• Support weekly project portfolio reviews with clear status information.
• Identify efficiency improvements and implement process enhancements.
• Interface professionally with all levels of employees, clients, and external guests.
• Maintain confidentiality and exercise discretion at all times.
• Prioritize competing demands and ensure timely project completion.

Skills

Excellent written and verbal comms

Problem-solving

Attention to detail

Multi-workstream coordination

Excel

Learn new tools quickly

Tools

Excel

Job description

Bloomberg is seeking an Executive Assistant / Project Coordinator to support the Financial Solutions COO Office in New York and London. You will manage complex calendars, coordinate leadership meetings, and help track strategic initiatives across cross-functional teams.

Ideal candidates bring 5+ years in executive support or project coordination, strong English communication, and proficiency with Excel. The role offers a fast-paced environment, international collaboration, and comprehensive