Events & Programming Specialist — Retail Asset Activation

Hudson Pacific Properties; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Hudson Pacific Properties seeks an Events & Programming Coordinator to support activation of retail assets, including the San Francisco Ferry Building. You will report to the Director of Programming and Events and coordinate events on-site from planning to execution.

The role requires a minimum of two years’ experience, a four-year degree, and the ability to work nights and weekends. Strong collaboration, creative instincts, and excellent communication are essential, along with proficiency in MS

Qualifications

• At least two years of related work experience.
• Bachelor’s degree preferred.
• Availability to work nights and weekends.
• Strong collaboration and creative instincts.
• Excellent time management and organizational skills.
• Ability to interact with partners and vendors in a friendly manner.
• Proficiency in English, written and spoken.
• Proficiency with MS Office (Word, Excel, Outlook).

Responsibilities

• Support creation and execution of retail events and programming at Hudson’s assets (e.g., San Francisco Ferry Building).
• Collaborate on seasonal initiatives, giveaways, events and promotions.
• Maintain up-to-date calendar for public, merchant, and tenant events.
• Track expenses for events and programming initiatives.
• Assist with permitting and scheduling with city agencies (SFDPH, SFFD, ABC, BCDC, Port, etc).
• Draft event descriptions and collect marketing assets (graphics, photos, links).
• Create public event ticket pages and monitor sales.
• Respond to event queries from the public in a timely and professional manner.
• Create event timelines and layout diagrams.
• Provide administrative support for events contracts.
• Collect, process, and track vendor invoices and COIs.
• Research, order, and track supply inventory.
• Act as main onsite contact for public events.
• Work with property teams, security, engineering, and custodial teams from planning to execution.
• Facilitate event setup, merchant communication, and vendor management on event days.
• Act as thought partner for events, retail, and marketing.
• Provide onsite photography for events and special offerings.
• Track digital social trends for events and retail.
• Other duties as assigned.

Skills

Event coordination

Vendor management

Communication skills

Time management

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Outlook

Job description

Hudson Pacific Properties seeks an Events & Programming Coordinator to support activation of retail assets, including the San Francisco Ferry Building. You will report to the Director of Programming and Events and coordinate events on-site from planning to execution.

The role requires a minimum of two years’ experience, a four-year degree, and the ability to work nights and weekends. Strong collaboration, creative instincts, and excellent communication are essential, along with proficiency in MS