Private Events Coordinator — Historic SF Venues

Hudson Pacific Properties; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Hudson Pacific Properties seeks a Private Events Coordinator to lead the venue rental program across iconic assets, including the historic San Francisco Ferry Building. This role blends event sales, client hospitality, and complex logistics with administrative oversight and cross-functional collaboration.

You will report to the Director of Events and Programming and oversee contracts, timelines, floor plans, and permits while building strong relationships with tenants, planners, and vendors.

Qualifications

• Minimum of two years related work experience in event coordination, venue sales, or hospitality management.
• 4-year degree from accredited college or university preferred.
• Flexible scheduling availability – evenings, weekends, and holidays based on event schedules.
• Familiarity with San Francisco permitting processes and historic structure guidelines is highly preferred.
• Strong creative instincts and ability to collaborate.

Responsibilities

• Act as the primary manager for private event sales, onsite coordination, and venue stewardship across key properties.
• Host tours for prospective clients, planners, and vendors to drive rental bookings.
• Draft and manage proposals, contracts, event timelines, floor plans, and layout diagrams.
• Foster strong, collaborative relationships with property management, office tenants, clients, planners, and vendors.
• Implement, update, and enforce venue policies, safety guidelines, and operating procedures.
• Manage event staffing schedules to ensure proper coverage for all bookings.
• Navigate and secure required city and regional permits (SFDPH, SFFD, ABC, BCDC, Port of San Francisco).
• Maintain accurate inventory records for venue event equipment and assets.
• Track market trends and maintain active engagement within the local events and hospitality community.

Skills

Event coordination

Venue sales

Hospitality management

Client relations

Time management

Education

4-year degree from accredited college or university

Tools

Tripleseat

Social Tables

Microsoft Word

Excel

Outlook

Job description

Hudson Pacific Properties seeks a Private Events Coordinator to lead the venue rental program across iconic assets, including the historic San Francisco Ferry Building. This role blends event sales, client hospitality, and complex logistics with administrative oversight and cross-functional collaboration.

You will report to the Director of Events and Programming and oversee contracts, timelines, floor plans, and permits while building strong relationships with tenants, planners, and vendors.