Events & Programming Coordinator

Hudson Pacific Properties; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Hudson Pacific Properties seeks an Events & Programming Coordinator to support activation of retail assets, including the San Francisco Ferry Building. You will report to the Director of Programming and Events and coordinate events on-site from planning to execution.

The role requires a minimum of two years’ experience, a four-year degree, and the ability to work nights and weekends. Strong collaboration, creative instincts, and excellent communication are essential, along with proficiency in MS

Qualifications

• At least two years of related work experience.
• Bachelor’s degree preferred.
• Availability to work nights and weekends.
• Strong collaboration and creative instincts.
• Excellent time management and organizational skills.
• Ability to interact with partners and vendors in a friendly manner.
• Proficiency in English, written and spoken.
• Proficiency with MS Office (Word, Excel, Outlook).

Responsibilities

• Support creation and execution of retail events and programming at Hudson’s assets (e.g., San Francisco Ferry Building).
• Collaborate on seasonal initiatives, giveaways, events and promotions.
• Maintain up-to-date calendar for public, merchant, and tenant events.
• Track expenses for events and programming initiatives.
• Assist with permitting and scheduling with city agencies (SFDPH, SFFD, ABC, BCDC, Port, etc).
• Draft event descriptions and collect marketing assets (graphics, photos, links).
• Create public event ticket pages and monitor sales.
• Respond to event queries from the public in a timely and professional manner.
• Create event timelines and layout diagrams.
• Provide administrative support for events contracts.
• Collect, process, and track vendor invoices and COIs.
• Research, order, and track supply inventory.
• Act as main onsite contact for public events.
• Work with property teams, security, engineering, and custodial teams from planning to execution.
• Facilitate event setup, merchant communication, and vendor management on event days.
• Act as thought partner for events, retail, and marketing.
• Provide onsite photography for events and special offerings.
• Track digital social trends for events and retail.
• Other duties as assigned.

Skills

Event coordination

Vendor management

Communication skills

Time management

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Outlook

Job description

Our story is simple: we’re a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Coleman’s vision when he founded the company in 2006. He began building a seasoned team, purchased two Hollywood studio lots, and dramatically expanded our California office footprint by taking the company public in 2010.

Today, from our Los Angeles headquarters, to Silicon Valley, to San Francisco, to Seattle, to Vancouver and beyond, we own, transform, build and operate marquee office and studio properties. Fortune 500, premier growth companies and groundbreaking start-ups, with an emphasis on those in the media and tech industries, call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to be—just like our tenants and clients. We work closely with them to find and create the perfect environment, and to provide the services that enable their employees to thrive.

We build, we create value and we’re always looking towards what’s next.

Job Summary:

The Events & Programming Coordinator is responsible for supporting new and ongoing initiatives to activate retail assets in HPP’s portfolio, including the San Francisco Ferry Building. This position reports to the Director of Programming and Events.

What You’ll Do:

Events & Programming Support

• Support the creation and execution of retail marketing and public events and programming at Hudson’s public-facing assets such as the San Francisco Ferry Building.

• Collaborate on the design of seasonal initiatives, giveaways, events, and promotions.

• Maintain up to date calendar for public events, merchant events, and tenant events.

• Track expenses for events and programming initiatives.

• Assist with permitting and scheduling with city agencies such as SFDPH, SFFD, ABC, BCDC, Port, etc.

• Draft event descriptions and collect marketing assets such as graphics, photos, and website/social links.

• Create public event ticket pages and monitor sales.

• Respond to event queries from the public in a timely and professional manner.

• Create event timelines and layout diagrams.

• Provide administrative support for events contracts.

• Collect, process, and track vendor invoices and COIs.

• Research, order, and track supply inventory.

Onsite Operations

• Act as the main onsite contact for public events.

• Work with property teams, security, engineering, and custodial teams from planning to execution.

• Facilitate event set-up, merchant communication, and vendor management on event days.

• Act as a thought partner for events, retail, and marketing.

• Provide onsite photography for events and special offerings.

• Track digital social trends for events and retail.

• Other duties as assigned.

What You’ll Need:

• Minimum of two years related work experience.

• 4-year degree from accredited college or university preferred.

• Flexible scheduling availability – able to work nights and weekends as the position requires.

• Strong creative instincts and ability to collaborate.

• Expert time management and organizational skills.

• Ability to communicate with partners, vendors, and retail merchants in a friendly and positive manner.

• Ability to read, listen and communicate effectively in English, both verbally and in writing.

• Strong skills in all Microsoft Office applications, especially Microsoft Word, Excel, and Outlook.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, gender identity or expression, national origin, age, disability, medical condition, marital status, sexual orientation, genetic information, protected veteran status, or any other basis protected by applicable law, including federal, state, and local fair chance laws.

Employment is contingent upon completion of applicable screenings in accordance with local laws.

The company uses E-Verify to confirm the identity and employment eligibility of all new hires.

If you require a reasonable accommodation during the application or hiring process, please notify us at [e-mail] so we can support you throughout the recruitment experience.