Events Operations Coordinator: Drive Bookings & Calendars

Young Subaru; Layton (UT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

On-site medical options

Employee pricing

Family discounts at Young Automotive

Job summary

Young Automotive Group in Layton, Utah is seeking an Events Operations Coordinator to act as the operational backbone for our events and venues. You will keep proposals moving, ensure CRM data flows smoothly, and maintain accurate venue calendars so sales and events teams can deliver outstanding experiences.

The ideal candidate is a self-starter who follows up relentlessly, builds relationships with clients, and helps drive bookings end-to-end.

Qualifications

• 2+ years in sales operations, business operations, event coordination, or related role.
• Hands-on CRM experience — comfortable with system administration, integrations, and troubleshooting.
• Strong technical aptitude and the ability to learn new platforms quickly.
• Experience building proposals, quotes, or invoices, with a high bar for accuracy.
• Excellent organization and the ability to manage multiple venues and bookings.

Responsibilities

• Build and send proposals, quotes, contracts, and invoices; track approvals, signatures, and payments through to close
• Own the accuracy of our sales pipeline — keep records clean, stages current, and follow-ups on schedule
• Manage and maintain our CRM systems, including integrations between platforms, so data flows correctly and nothing falls through the cracks
• Troubleshoot system and workflow issues; identify gaps and improve how our tools work together
• Maintain master calendars for each venue, preventing double-bookings and keeping availability accurate across all systems
• Manage venue schedules end to end — holds, confirmations, changes, and cancellations
• Step in to sell and conduct venue tours as needed, including covering for the sales team
• Serve as the communication link between events management and vendors, coordinating details, timelines, and requirements
• Build and maintain SOPs, templates, and checklists that make our process repeatable
• Support reporting on bookings, pipeline activity, and revenue

Skills

Sales operations

CRM experience

Technical aptitude

Proposal management

Communication

Tools

CRM systems

Microsoft Office

Google Workspace

Data integration

Job description

Young Automotive Group in Layton, Utah is seeking an Events Operations Coordinator to act as the operational backbone for our events and venues. You will keep proposals moving, ensure CRM data flows smoothly, and maintain accurate venue calendars so sales and events teams can deliver outstanding experiences.

The ideal candidate is a self-starter who follows up relentlessly, builds relationships with clients, and helps drive bookings end-to-end.