Events Operations Lead — CRM & Calendar Mastery

Young Center of Excellence; Layton (UT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401k Retirement Plan

Health Insurance

Dental Insurance

Life Insurance

Disability Benefits

Paid Time Off (Up to 3 weeks per year)

Job summary

Young Automotive Group in Utah is hiring an Events Operations Coordinator to drive the events and venues business — you'll keep proposals moving, systems talking to each other, and venue calendars accurate so our sales and events teams can focus on delivering great experiences.

The ideal candidate is a self-starter who is comfortable picking up the phone, following up relentlessly, and turning an inquiry into a booked event.

Qualifications

• 2+ years in sales operations, business operations, event coordination, or a related role.
• Hands-on CRM experience — comfortable with system administration, integrations, and troubleshooting, not just data entry.
• Strong technical aptitude and the ability to learn new platforms quickly.
• Experience building proposals, quotes, or invoices, with a high bar for accuracy.
• Excellent organization and the ability to manage multiple venues and bookings at different stages.
• Clear, professional communication with clients, vendors, and internal teams.
• Comfort stepping into a sales conversation and giving a venue tour.
• Proficiency with Microsoft Office or Google Workspace
• Flexible availability, including some evenings and weekends based on the event calendar
• Valid driver's license and clean driving record

Responsibilities

• Build and send proposals, quotes, contracts, and invoices; track approvals, signatures, and payments through to close
• Own the accuracy of our sales pipeline — keep records clean, stages current, and follow-ups on schedule
• Manage and maintain our CRM systems, including integration's between platforms, so data flows correctly and nothing falls through the cracks
• Troubleshoot system and workflow issues; identify gaps and improve how our tools work together
• Maintain master calendars for each venue, preventing double-bookings and keeping availability accurate across all systems
• Manage venue schedules end to end — holds, confirmations, changes, and cancellations
• Step in to sell and conduct venue tours as needed, including covering for the sales team
• Serve as the communication link between events management and vendors, coordinating details, timelines, and requirements
• Build and maintain SOPs, templates, and checklists that make our process repeatable
• Support reporting on bookings, pipeline activity, and revenue

Skills

CRM Experience

Proposal Creation

Invoicing

Systems Integration

Calendar Mgmt

Vendor Coordination

Communication

Sales Ops

Tools

Microsoft Office

Google Workspace

CRM Software

Job description

Young Automotive Group in Utah is hiring an Events Operations Coordinator to drive the events and venues business — you'll keep proposals moving, systems talking to each other, and venue calendars accurate so our sales and events teams can focus on delivering great experiences.

The ideal candidate is a self-starter who is comfortable picking up the phone, following up relentlessly, and turning an inquiry into a booked event.