Events Operation Coordinator

Young Subaru; Layton (UT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

On-site medical options

Employee pricing

Family discounts at Young Automotive

Job summary

Young Automotive Group in Layton, Utah is seeking an Events Operations Coordinator to act as the operational backbone for our events and venues. You will keep proposals moving, ensure CRM data flows smoothly, and maintain accurate venue calendars so sales and events teams can deliver outstanding experiences.

The ideal candidate is a self-starter who follows up relentlessly, builds relationships with clients, and helps drive bookings end-to-end.

Qualifications

• 2+ years in sales operations, business operations, event coordination, or related role.
• Hands-on CRM experience — comfortable with system administration, integrations, and troubleshooting.
• Strong technical aptitude and the ability to learn new platforms quickly.
• Experience building proposals, quotes, or invoices, with a high bar for accuracy.
• Excellent organization and the ability to manage multiple venues and bookings.

Responsibilities

• Build and send proposals, quotes, contracts, and invoices; track approvals, signatures, and payments through to close
• Own the accuracy of our sales pipeline — keep records clean, stages current, and follow-ups on schedule
• Manage and maintain our CRM systems, including integrations between platforms, so data flows correctly and nothing falls through the cracks
• Troubleshoot system and workflow issues; identify gaps and improve how our tools work together
• Maintain master calendars for each venue, preventing double-bookings and keeping availability accurate across all systems
• Manage venue schedules end to end — holds, confirmations, changes, and cancellations
• Step in to sell and conduct venue tours as needed, including covering for the sales team
• Serve as the communication link between events management and vendors, coordinating details, timelines, and requirements
• Build and maintain SOPs, templates, and checklists that make our process repeatable
• Support reporting on bookings, pipeline activity, and revenue

Skills

Sales operations

CRM experience

Technical aptitude

Proposal management

Communication

Tools

CRM systems

Microsoft Office

Google Workspace

Data integration

Job description

The Young Automotive Group is Growing Again!

We are actively hiring an Events Operations Coordinator to join our team at Young Automotive Group. This role is the operational backbone of our events and venues business — you'll keep proposals moving, systems talking to each other, and venue calendars accurate, so our sales and events teams can focus on delivering great experiences.

The ideal candidate is a self-starter who is comfortable picking up the phone, following up relentlessly, and turning an inquiry into a booked event. You'll work closely with our Events Team to make sure every event you sell is set up to succeed.

We are a large organization that still operates with a family-owned, people-first culture, offering real career growth and long-term opportunities. Full-time employees enjoy excellent benefits, including access to on-site medical options, as well as employee pricing and family discounts across all Young Automotive Group products.

We’ve been recognized as a “Top Workplace” and “Best Company to Work For” in Utah and Idaho for several years and counting—and we’re just getting started.

Benefits:

• 401k Retirement Plan
• Health Insurance
• Dental Insurance
• Life Insurance
• Disability Benefits
• Paid Time Off (Up to 3 weeks per year)

Responsibilities:

• Build and send proposals, quotes, contracts, and invoices; track approvals, signatures, and payments through to close
• Own the accuracy of our sales pipeline — keep records clean, stages current, and follow-ups on schedule
• Manage and maintain our CRM systems, including integration's between platforms, so data flows correctly and nothing falls through the cracks
• Troubleshoot system and workflow issues; identify gaps and improve how our tools work together
• Maintain master calendars for each venue, preventing double-bookings and keeping availability accurate across all systems
• Manage venue schedules end to end — holds, confirmations, changes, and cancellations
• Step in to sell and conduct venue tours as needed, including covering for the sales team
• Serve as the communication link between events management and vendors, coordinating details, timelines, and requirements
• Build and maintain SOPs, templates, and checklists that make our process repeatable
• Support reporting on bookings, pipeline activity, and revenue

Qualifications:

• 2+ years in sales operations, business operations, event coordination, or a related role
• Hands-on CRM experience — comfortable with system administration, integration's, and troubleshooting, not just data entry
• Strong technical aptitude and the ability to learn new platforms quickly
• Experience building proposals, quotes, or invoices, with a high bar for accuracy
• Excellent organization and the ability to manage multiple venues and bookings at different stages
• Clear, professional communication with clients, vendors, and internal teams
• Comfort stepping into a sales conversation and giving a venue tour
• Proficiency with Microsoft Office or Google Workspace
• Flexible availability, including some evenings and weekends based on the event calendar
• Valid driver's license and clean driving record

Young Automotive Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.