Events Operational Intake Specialist

K2 Services; Philadelphia (Philadelphia County); Hybrid; USD 28,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

PTO

Job summary

Opensity in the United States is seeking an Events Operational Intake Specialist to manage the intake, logistics and ROI reporting for events, supporting a global law firm with a hybrid work arrangement (office 3 days per week).

The role emphasizes attention to detail, event planning experience, and the ability to build dashboards and reports from diverse data sources to understand spend, budgets, and timelines.

Qualifications

• 2-5 years' experience in a similar role, preferably in a law firm or corporate environment.
• Technically adept
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Maintain confidential information
• Ability to excel under pressure and provide quality work product
• Clearly and effectively communicate with varying levels of people within the organization
• Work productively and cooperatively with other employees
• Intake and triage experience
• Experience using MS Office & SharePoint to work on event intake forms
• Creating and managing events reporting data & analytics

Responsibilities

• Manage all aspects of the event intake process and mailbox
• Utilize the Microsoft suite and other tools that can be used to generate dashboards and reports
• Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
• Liaise with senior executives and industry leaders throughout the planning process
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and décor
• Build and maintain a comprehensive database of industry contacts, vendors, and venues
• Provide logistics support for management for all in-person and virtual events

Skills

Event planning

Dashboard reporting

MS Office

SharePoint

Communication

Coordination

Tools

MS Office

SharePoint

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.

The Events Operational Intake Specialist will be responsible for managing the intake, logistics and ROI reporting on events for a global law firm. An ideal candidate is detail-oriented, has event planning experience, and is comfortable creating and generating reports/dashboards to understand spend/budget/timelines through various sources of aggregate data. This is a hybrid position where selected candidate will work at the office location 3 days per week.

Responsibilities

• Manage all aspects of the event intake process and mailbox
• Utilize the Microsoft suite and other tools that can be used to generate dashboards and reports
• Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
• Liaise with senior executives and industry leaders throughout the planning process
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and décor
• Build and maintain a comprehensive database of industry contacts, vendors, and venues
• Provide logistics support for management for all in-person and virtual events

Requirements

• 2-5 years' experience in a similar role, preferably in a law firm or corporate environment
• Technically adept
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Maintain confidential information
• Ability to excel under pressure and provide quality work product
• Clearly and effectively communicate with varying levels of people within the organization
• Work productively and cooperatively with other employees
• Highly favor candidates with law firm or B2B work environment experience
• Intake and triage experience
• Experience using MS Office & SharePoint to work on event intake forms
• Creating and managing events reporting data & analytics

The Compensation range for this role is up to 33.65 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.