Senior Event Planner

K2 Services; Boston (MA); On-site; USD 2,893,000 - 4,822,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity in Boston is seeking a Senior Event Planner to lead in-person and virtual events for a large global law firm from concept through execution. The ideal candidate is creative, detail-oriented, and experienced in budgets, venue scouting, vendor management, and on-site coordination.

This role requires strong communication, the ability to manage multiple events, and a commitment to delivering high-quality experiences.

Qualifications

• 5+ years’ experience in a similar role, preferably in a law firm environment.
• Technically adept
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Ability to organize, prioritize, and coordinate multiple aspects of an event
• Maintain confidential information
• Ability to excel under pressure and provide quality work product
• Clearly and effectively communicate with varying levels of people within the organization
• Work productively and cooperatively with other employees
• Lead a team of event coordinators through mentorship and support
• Ability to lift or move 40 lbs. or greater
• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
• Ability to walk, bend, kneel, stand or sit for an extended period of time

Responsibilities

• Manage all aspects of event planning while staying on budget and meet strict guidelines
• Build and nurture relationships with vendors, venues, and other industry contacts while implementing the creative and logistical aspects of all events
• Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
• Liaise with senior executives and industry leaders throughout the planning process
• Coordinate visit sites and lead pre-event meetings to help event coordinators make decisions about event design
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and decor
• Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
• Build and maintain a comprehensive database of industry contacts, vendors, and venues
• Provide day of assistance and management for all in-person and virtual events
• Manage virtual events/webinars from end-to-end (i.e. stakeholder-intake, tech runs, event follow up)

Skills

Event planning

Budget management

Vendor relations

Logistics

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.

The Senior Event Planner will be responsible for in-person and virtual events, from concept through completion for a large global law firm. An ideal candidate is passionate, creative, and detail-oriented. This role demands an expert in all aspects of events, meetings, and conference planning, including budget management, venue scouting, equipment logistics, room setup, and day of management and assistance.

RESPONSIBILITIES

• Manage all aspects of event planning while staying on budget and meet strict guidelines

• Build and nurture relationships with vendors, venues, and other industry contacts while implementing the creative and logistical aspects of all events

• Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event

• Liaise with senior executives and industry leaders throughout the planning process

• Coordinate visit sites and lead pre-event meetings to help event coordinators make decisions about event design

• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and decor

• Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases

• Build and maintain a comprehensive database of industry contacts, vendors, and venues

• Provide day of assistance and management for all in-person and virtual events

• Manage virtual events/webinars from end-to-end (i.e. stakeholder-intake, tech runs, event follow up)

REQUIREMENTS

• 5+ years’ experience in a similar role, preferably in a law firm environment

• Technically adept

• Excellent written and verbal communication skills

• Strong interpersonal skills

• Ability to organize, prioritize, and coordinate multiple aspects of an event

• Maintain confidential information

• Ability to excel under pressure and provide quality work product

• Clearly and effectively communicate with varying levels of people within the organization

• Work productively and cooperatively with other employees

• Lead a team of event coordinators through mentorship and support

• Ability to lift or move 40 lbs. or greater

• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

• Ability to walk, bend, kneel, stand or sit for an extended period of time

The Compensation range for this role is up to 35.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual’s location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaltion against individuals who raise concerns or participate in an investigation related to equal employment opportunity.