Events Marketing Coordinator

HSO Group B.V.; New York (NY); On-site; USD 50,000 - 72,000; Full time

Benefits offered by this job

Unlimited PTO

Flexible benefits

Medical coverage

Dental & vision

Flexible spending accounts

Health reimbursement account

401(k) plan with company match

Job summary

HSO Group B.V. is seeking an Events Marketing Coordinator to plan and execute conferences, trade shows, and customer events across the United States.

You will manage logistics from planning through on-site delivery, coordinate speaker needs, and work with vendors and internal teams to ensure flawless programs. Ideal candidates have 1–3 years of marketing or events experience, superb organizational skills, and willingness to travel for key events.

Qualifications

• 1–3 years of experience in marketing, events, project coordination, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated project management with multiple deadlines.
• Strong written and verbal communication skills.
• Experience coordinating with internal stakeholders, vendors, or external partners.
• Willingness to travel within the United States for key events.

Responsibilities

• Coordinate the execution of conferences, trade shows, and other events across the U.S.
• Manage event logistics from planning through completion, including timelines, registrations, shipping, booth materials, signage, giveaways, and onsite requirements.
• Partner with vendors, venues, event organizers, and internal stakeholders to ensure events are delivered smoothly and on schedule.
• Support attendee registration, pre-event communications, and internal activation efforts that drive participation and engagement.
• Coordinate speaker logistics, presentation requirements, and session execution to ensure a seamless event experience.
• Maintain event calendars, budgets, documentation, and key deadlines to support effective planning and execution.
• Ensure Sales and Marketing teams have the information, materials, and resources needed to maximize event success.
• Support onsite event execution at priority programs, including booth setup, registration activities, and attendee experience management.
• Coordinate post-event lead processing and follow-up activities in partnership with Marketing Operations, Business Development Managers, and Sales teams.
• Track and report on key event metrics such as attendance, leads, meetings, and pipeline activity.
• Contribute to continuous improvement of event playbooks, processes, and execution standards.

Skills

Organizational skills

Attention to detail

Project management

Vendor coordination

Communication skills

Travel flexibility

Job description

As an Events Marketing Coordinator you can expect to…

• Coordinate the execution of conferences, trade shows, customer events, executive programs, Microsoft-sponsored initiatives, and other field marketing activities across the U.S.
• Manage event logistics from planning through completion, including timelines, checklists, registrations, shipping, booth materials, signage, giveaways, and onsite requirements.
• Partner with vendors, venues, event organizers, and internal stakeholders to ensure events are delivered smoothly and on schedule.
• Support attendee registration, pre-event communications, and internal activation efforts that drive participation and engagement.
• Coordinate speaker logistics, presentation requirements, and session execution to ensure a seamless event experience.
• Maintain event calendars, budgets, documentation, and key deadlines to support effective planning and execution.
• Ensure Sales and Marketing teams have the information, materials, and resources needed to maximize event success.
• Support onsite event execution at priority programs, including booth setup, registration activities, and attendee experience management.
• Coordinate post-event lead processing and follow-up activities in partnership with Marketing Operations, Business Development Managers, and Sales teams.
• Track and report on key event metrics such as attendance, leads, meetings, and pipeline activity.
• Contribute to continuous improvement of event playbooks, processes, and execution standards.

You’re great at…

• Staying highly organized and managing multiple projects, deadlines, and priorities simultaneously.
• Paying close attention to details and ensuring nothing falls through the cracks.
• Coordinating complex logistics and keeping programs on track from planning through execution.
• Communicating clearly and confidently with internal teams, external vendors, venues, and event partners.
• Building strong working relationships and collaborating effectively across teams.
• Adapting to changing priorities in a fast-paced environment while maintaining a high level of accuracy.
• Taking initiative, identifying gaps, and proactively resolving issues before they become problems.
• Supporting both in-person and virtual event experiences with a focus on quality and execution excellence.

Sound interesting? If so, you’ll have…

• 1–3 years of experience in marketing, events, project coordination, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated project management skills with the ability to manage multiple concurrent deadlines and initiatives.
• Strong written and verbal communication skills.
• Experience coordinating with internal stakeholders, vendors, or external partners.
• The ability to thrive in a fast-paced environment with changing priorities and competing demands.
• Willingness and ability to travel within the United States to support key events.
• Experience in B2B technology, professional services, or a related industry is preferred but not required.
• A proactive, solution-oriented mindset with a willingness to take ownership and drive execution.

The Perks

We offer competitive pay with a performance-based bonus. Our employees also enjoy unlimited paid time off and a flexible and affordable benefits program designed to help you be and stay well, including:

• medical
• dental & vision coverage
• flexible spending accounts
• health reimbursement account
• 401(k) plan with a company match

HSO is an Equal Opportunity Employer.