Coordinator, Hospitality & Events

Global Sports Jobs Limited; Florida; On-site; USD 37,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Disability insurance

401(k)

Flexible paid time off

15 paid holidays per year

Paid sick leave

Paid parental leave

Holiday package starting at 20 days

Corporate discounts

Commuter benefits

Cell phone reimbursement

Job summary

Global Sports Jobs Limited is seeking an early-career events coordinator to support hospitality and event programs for leading brands, managing logistics, vendor coordination, guest communications, and onsite execution. You will work with internal teams and partners to plan registrations, travel, accommodations, materials, budgets, and post-event reports, while keeping timelines and deliverables on track.

This role demands attention to detail, strong communication, and a willingness to travel,

Qualifications

• 1–2 years of relevant experience in events, hospitality, experiential marketing, sports, or entertainment.
• Strong organisational and time-management skills to balance multiple deadlines.
• Excellent attention to detail for inventory, packing, labeling, and shipping materials.
• Strong written and verbal communication and collaboration with teams, clients, vendors.
• Proactive, resourceful, and solutions-oriented with questions when needed.
• Comfortable supporting budgets, invoices, and financial documentation.
• Proficiency in Microsoft Office.
• Willingness to travel and work nontraditional hours, including evenings/weekends.
• Comfortable assisting with physical event setup and breakdown.

Responsibilities

• Support planning and execution of corporate hospitality, consumer experiences, meetings, and events.
• Coordinate event logistics: registration, accommodations, transportation, food and beverage, gifting, onsite experiences.
• Maintain timelines, checklists, and planning documents; communicate progress to team.
• Participate in meetings; prepare agendas, capture notes, distribute action items.
• Manage program storage and coordinate receipt/shipment of materials domestically and internationally.
• Coordinate with venues, hotels, vendors, and suppliers to gather details and support execution.
• Draft event itineraries, guest communications, staffing plans, and post-event recaps.
• Coordinate branding, collateral, signage, onsite materials; track production timelines.
• Support budgets by tracking expenses, processing invoices, vendor payments, and financial docs.
• Provide onsite support: guest services, vendor coordination, setup/breakdown, troubleshooting.
• Assist with post-event reporting and observations for future improvements.
• Respond to client/vendor requests professionally and collaborate across teams.

Skills

Event coordination

Budget handling

Microsoft Office

Travel flexibility

Communication skills

Attention to detail

Time management

Problem solving

Team collaboration

Education

Bachelor's degree in hospitality, marketing, communications, business

Tools

Event registration platforms

Project management tools

Job description

About the Role

The role supports the planning and execution of hospitality and event programs for leading brands, including corporate hospitality, client entertainment, large-scale sports and entertainment events, and corporate meetings. It is suited to an early-career professional who is organized, proactive, and excited to grow within the hospitality and events industry. The coordinator works closely with internal teams and external partners, supporting program logistics, vendor coordination, guest communications, event materials, and onsite execution.

Key Responsibilities

• Support the planning and execution of corporate hospitality, consumer experiences, meetings, and sports and entertainment events.
• Coordinate assigned event logistics, including registration, accommodations, transportation, food and beverage, gifting, and onsite experiences.
• Maintain project timelines, workback schedules, checklists, and other planning documents while communicating progress and potential challenges to the team.
• Participate in internal, client, and vendor meetings; prepare agendas, capture notes, and distribute action items.
• Manage program storage units and coordinate the receipt and shipment of large-scale materials domestically and internationally, including frequent trips between facilities to oversee inventory and logistics.
• Coordinate with venues, hotels, vendors, and suppliers to gather information, confirm details, and support successful execution.
• Research venues, vendors, and industry trends and contribute ideas that support client objectives and enhance the guest experience.
• Draft event itineraries, guest communications, presentations, staffing plans, and post-event recaps for internal review.
• Coordinate event branding, collateral, signage, and onsite materials, including tracking production and delivery timelines.
• Support program budgets by tracking expenses, processing invoices, coordinating vendor payments, and maintaining accurate financial documentation.
• Provide onsite support, including guest services, vendor coordination, event setup and breakdown, and basic troubleshooting.
• Assist with post-event reporting by gathering feedback, documenting outcomes, and contributing observations to support future improvements.
• Respond to client and vendor requests professionally and collaborate across teams to meet project deadlines.

Required Experience & Qualifications

• 1–2 years of relevant experience in events, hospitality, experiential marketing, sports, or entertainment; relevant internship experience may be considered.
• Strong organisational and time-management skills, with the ability to balance multiple assignments and deadlines.
• Excellent attention to detail when managing inventory and packing, labelling, tracking, and preparing event materials for shipment.
• Strong written and verbal communication skills and the ability to collaborate effectively with colleagues, clients, vendors, and event partners.
• Proactive, resourceful, and solutions-oriented, with a willingness to ask questions and seek guidance when needed.
• Comfortable supporting budgets, invoices, and other financial documentation.
• Proficiency in Microsoft Office.
• Willingness to travel and work nontraditional hours, including occasional evenings and weekends.
• Comfortable assisting with physical event setup and breakdown when needed.

Preferred Skills

• Bachelor’s degree in hospitality, marketing, communications, business, or a related field, or equivalent professional experience (preferred).
• Previous agency, venue, hotel, event-production, or hospitality experience (a plus).
• Experience with event-registration or project-management platforms (a plus).

Salary

Annual base salary for this position is $42,993. Placement within the salary range is based on relevant experience, knowledge, skills, and other factors permitted by law. The position is also eligible for discretionary incentive compensation.

Benefits & Perks

• Medical, vision, and dental insurance.
• Life insurance.
• Short-term and long-term disability insurance.
• 401(k).
• Flexible paid time off.
• At least 15 paid holidays per year.
• Paid sick and safe leave.
• Paid parental leave.
• Flexible holiday package starting at 20 days.
• Corporate discounts.
• Commuter benefits.
• Cell phone reimbursement.