Events Manager & Office Administrator

HireArt; Boston (MA); On-site; USD 62,000 - 88,000; Part time

Job summary

HireArt is seeking an Events Manager & Office Administrator to oversee its Boston office and create a welcoming workplace experience for employees and visitors. You’ll manage day-to-day operations, facilities coordination, vendor partnerships, and onsite events while maintaining a clean, well-equipped space that supports productivity and engagement.

This part-time, contract role is onsite in Boston, MA, requiring independent, proactive problem solving and excellent communication to keep

Qualifications

• 2+ years in office management or similar role.
• Experience handling vendors, events, and day-to-day facilities.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proactive problem-solving and independence.

Responsibilities

• Own day-to-day office operations and liaise with building management and vendors.
• Manage office supplies, inventory, mail, packages, and deliveries.
• Plan, budget, and execute onsite events and employee engagement activities.
• Coordinate daily meals and employee amenities.
• Support onboarding and key meetings with logistics and workspace needs.
• Manage the office budget and provide ad hoc administrative support to leadership.
• Collaborate with leadership and Facilities on space planning and headcount needs.

Skills

Office management

Event planning

Vendor management

Communication

Time management

Tools

Google Workspace

Job description

Expected compensation: 54.34 USD Per Hour

HireArt is helping an on-demand, autonomous ride-hailing company find an Events Manager & Office Administrator to oversee its Boston office and create a seamless, welcoming workplace experience for employees and visitors.

In this role, you’ll serve as the go-to resource for office operations, facilities coordination, employee engagement, and onsite support. You’ll ensure the workplace remains organized, well-equipped, and operationally effective while coordinating events, employee programs, vendors, and other activities that contribute to a positive office experience.

The ideal candidate is a highly organized and service-oriented workplace professional who can operate independently and manage competing priorities in a fast-paced environment. You’re a proactive problem solver and strong communicator who enjoys creating an engaging workplace while ensuring the details behind day-to-day office operations run smoothly.

As An Events Manager & Office Administrator, You’ll

• Own day-to-day office operations, conducting regular walkthroughs and coordinating with building management, Facilities, IT, and external vendors to maintain a clean, safe, organized, and functional workplace.
• Manage office, kitchen, and facilities supplies, including inventory, ordering, restocking, mail, packages, and deliveries.
• Plan, budget, and execute onsite events and employee engagement activities, including holiday celebrations, social gatherings, team-building activities, and company-wide initiatives.
• Coordinate onsite workplace programs, including daily meals, snacks, beverage services, and other employee amenities.
• Serve as a primary resource for employees, gathering feedback, communicating office updates, and maintaining accurate internal office documentation and site-specific resources.
• Support new hire onboarding, key meetings, company broadcasts, and other onsite activities by coordinating logistics, technology, and workplace needs.
• Manage the office budget, track expenses, and provide ad hoc administrative support to leadership.
• Partner with leadership and Facilities on space planning and anticipated headcount needs.

Requirements

• 2+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth technology environment
• Demonstrated experience providing high-quality employee-facing service while maintaining strong attention to detail in high-demand environments
• Experience managing vendors, coordinating events, and supporting day-to-day facilities and workplace operations
• Strong organizational and time management skills, with the ability to independently manage multiple priorities and adapt to changing needs
• Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, cross-functional partners, and external vendors
• Proactive, solution-oriented approach to identifying and resolving workplace needs
• Proficiency with Google Workspace

Commitment

This is a part-time, ongoing contract position staffed via HireArt. It will be onsite and available to candidates who are local to the Boston, MA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.