Catering & Events Support Specialist

Gainor Staffing; New York (NY); On-site; USD 41,000 - 48,000; Full time

Job summary

Gainor Staffing in New York, NY seeks a Catering Assistant to support food service, event coordination, and workplace hospitality initiatives. You will help create welcoming experiences for guests, clients, and teammates by ensuring smooth operations and professional service throughout the day.

Ideal candidates are organized, reliable, and comfortable collaborating with internal teams and external vendors. Experience in hospitality or office support helps, and proficiency with Microsoft Office

Qualifications

• Experience in hospitality or office operations and client-facing support.
• Highly organized with ability to manage multiple priorities.
• Professional communication with guests, clients, and colleagues.

Responsibilities

• Coordinate meeting and event logistics, including food and beverage.
• Prepare conference rooms and shared spaces for daily use.
• Partner with internal teams and external vendors for operations.
• Manage room scheduling, visitor coordination, and front-of-house tasks.
• Monitor office and kitchen inventories and maintain a welcoming environment.
• Support administrative tasks including expense processing and reporting.

Skills

Hospitality

Workplace services

Office operations

Client-facing support

Tools

Microsoft Office

Job description

A respected industry leader is seeking a Catering Assistant to join a high-performing organization built on strong relationships, professional excellence, and a culture of partnership. With a long-standing reputation for enabling success through expertise, service, and collaboration, a company fosters an engaging environment where talented individuals can thrive. In this role, the Catering Assistant will help create welcoming and memorable experiences by supporting food service, event coordination, and workplace hospitality initiatives.Who You Are

• You have experience in hospitality, workplace services, office operations, or client-facing support roles
• You are highly organized and able to manage multiple priorities in a fast-moving environment
• You deliver exceptional service and create positive experiences for guests, clients, and colleagues
• You communicate professionally with individuals at all levels and build strong working relationships
• You are self-motivated, dependable, and comfortable working both independently and collaboratively
• You maintain confidentiality, demonstrate sound judgment, and are proficient with Microsoft Office applications

What You'll Do

• Coordinate meeting and event logistics, including food and beverage arrangements for internal and client-facing gatherings
• Ensure conference rooms and shared spaces are prepared, organized, and fully functional throughout the day
• Partner with internal teams and external vendors to support workplace operations and event needs
• Manage room scheduling, visitor coordination, and day-to-day front-of-house activities
• Monitor office and kitchen inventories, maintaining appropriate stock levels and a welcoming environment
• Support administrative functions, including expense processing, budget tracking, and operational reporting

What Success Looks Like

• Meetings, events, and daily office operations run smoothly and efficiently
• Guests and employees consistently receive a professional, responsive, and high-quality experience
• Workplace areas remain organized, well-stocked, and ready to support business needs
• Requests, schedules, and operational tasks are handled accurately and on time
• Strong partnerships are maintained with colleagues, vendors, and building management
• Administrative processes, reporting, and expense submissions are completed accurately and with attention to detail

Pay Rate Range:$30 – $35 per hour, based on experienceLocation:New York, NYTo protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.