Events Logistics Lead - Hybrid (Contract)

TEKsystems; United States; Hybrid; USD 41.000 - 58.000; Vollzeit

Benefits dieser Stelle

Medical, dental & vision

401(k) Retirement Plan

Time Off / PTO

Zusammenfassung

TEKsystems is seeking an Events Coordinator to support our nationwide event portfolio. The role reports to the Head of B2B & Corporate Events and focuses on logistics, client communications, and onsite coordination for both in-person and virtual events.

Based in New York, NY, this hybrid contract position requires strong organizational skills and the ability to manage multiple events simultaneously in a fast-paced environment. Compensation ranges per hour and benefits apply to eligible employees.

Qualifikationen

• Experience supporting corporate events from planning through post-event wrap-up.
• Ability to document meeting notes, action items, and event requirements.
• Experience coordinating domestic and international logistics, including shipping and customs.

Aufgaben

• Support the Head of B2B & Corporate Events across the full event lifecycle for in-person and virtual programming.
• Attend client prep calls, document notes and action items, and keep records accurate in HubSpot.
• Coordinate with Creative, Content, and Editorial teams on merch shipments and programming needs.
• Assist with domestic and international logistics, including shipping, customs docs, and freight as needed.
• Support onsite execution: load-in, setup, troubleshooting, and load-out.
• Travel to events as needed and act as onsite lead for select events.
• Communicate updates, timelines, risks, and next steps to internal stakeholders for multiple events.
• Maintain event documentation, timelines, and trackers; track vendor invoices with Finance.
• Coordinate communication between internal teams, instructors, vendors, and clients.
• Assist with post-event reporting and identify process improvements as the program grows.

Kenntnisse

Logistics coordination

Client communications

Onsite coordination

HubSpot usage

Tools

HubSpot

Jobbeschreibung

TEKsystems is seeking an Events Coordinator to support our nationwide event portfolio. The role reports to the Head of B2B & Corporate Events and focuses on logistics, client communications, and onsite coordination for both in-person and virtual events.

Based in New York, NY, this hybrid contract position requires strong organizational skills and the ability to manage multiple events simultaneously in a fast-paced environment. Compensation ranges per hour and benefits apply to eligible employees.