Events & Facilities Operations Manager

University-of-Louisiana-At-Monroe; Breard (LA); On-site; USD 52,000 - 78,000; Full time

Job summary

University of Louisiana Monroe seeks a Business and Facilities Manager to oversee the Scheduling Office for the Event Services Department and implement events aligned with the university’s strategic goals. You will communicate with customers to schedule space, equipment, security, and setup needs, ensuring policy compliance and smooth operations.

You will supervise student workers, coordinate with campus departments and vendors, manage invoices and deposits, and handle post-event follow-up to

Qualifications

• Candidates must have high organizational effectiveness and attention to detail.
• Strong organizational skills with the ability to multi-task in a fast-paced setting.
• Proven problem solving, team building, and communication skills both verbal and written.
• Entrepreneurial spirit and ability to learn/operate audio/visual equipment.
• Familiarity with Excel, Access, Word, and Windows-based applications.

Responsibilities

• Supervise daily operations of the Scheduling Office for the Event Services Department.
• Maintain policies and procedures as mandated by the University of Louisiana Monroe.
• Answer incoming calls and assist in scheduling events in the Event Management System.
• Secure required reservation documents including insurance and alcohol certificates; confirm police presence as needed.
• Review event bills, invoices, and document payments; collect payments and prepare deposits.
• Coordinate with catering vendors for university and community events.
• Provide facility oversight and scheduling for organizational meetings and community events.
• Coordinate with university departments to ensure smooth operation of events; liaise with Physical Plant, custodial and setup services, and local rental companies.
• Handle post-event follow-up including security deposits and catering fees; follow up with clients.
• Ensure accurate setups prior to events; supervise student workers and training.
• Perform other duties as assigned by the Director of Event Services, VP for Business Affairs, or the President.

Skills

Organizational skills

Attention to detail

Multi-tasking

Problem solving

Team building

Communication skills

Entrepreneurial spirit

Computers/AV proficiency

Excel

Access

Microsoft Word

Windows applications

Tools

Audio/visual equipment

Job description

University of Louisiana Monroe seeks a Business and Facilities Manager to oversee the Scheduling Office for the Event Services Department and implement events aligned with the university’s strategic goals. You will communicate with customers to schedule space, equipment, security, and setup needs, ensuring policy compliance and smooth operations.

You will supervise student workers, coordinate with campus departments and vendors, manage invoices and deposits, and handle post-event follow-up to