Senior Events Specialist

BLH Technologies, Inc.; Rockville (MD); Presencial; USD 90.000 - 130.000; Jornada completa

Descripción de la vacante

BLH Technologies, Inc. seeks a Senior Events Specialist to plan and deliver in-person, virtual, and hybrid meetings for federal health and human services programs. This role manages conferences, workshops, roundtables, and webinars from planning through closeout.

Requirements include a Bachelor's or equivalent, 10+ years of event experience, and knowledge of FAR and federal travel rules. Travel is domestic and occasional evening/weekend support may be needed.

Formación

• Bachelor's degree or equivalent education/experience.
• 10+ years planning and executing professional meetings and events.
• Federal client experience preferred (NLM, ASPE, ACL, ACF).
• Experience with in-person, virtual, and hybrid event logistics.
• Proficient with virtual platforms, registration tools, and MS 365.
• Knowledge of FAR requirements for event planning.

Responsabilidades

• Develop and maintain event schedules, budgets, and logistics checklists.
• Coordinate with federal clients, speakers, vendors, and technical teams.
• Manage venue, catering, AV, and participant travel arrangements.
• Oversee registration, communications, materials, and support.
• Plan room layouts, signage, staffing, and accessibility accommodations.
• Support virtual/hybrid production including platform setup and rehearsals.
• Manage onsite delivery and resolve issues; track expenses and budgets.
• Compile attendance data and post-event reporting.

Conocimientos

Organizational skills

Communication

Customer service

Problem-solving

Project coordination

Vendor coordination

Event logistics

Microsoft 365

Virtual meeting platforms

Educación

Bachelor's degree in event management/communications or related field

Equivalent education and experience

Herramientas

Microsoft 365

Virtual meeting platforms

Registration tools

Descripción del empleo

Work Location:

Onsite in the Washington, DC metropolitan area; domestic travel required

BLH Technologies, Inc., seeks an experienced Senior Events Specialist to plan and deliver in-person, virtual, and hybrid meetings for federal health and human services programs. This hands-on role manages conferences, workshops, roundtables, and webinars from initial planning through closeout.

Key Responsibilities

• Develop and maintain event schedules, budgets, work plans, and logistics checklists.
• Coordinate with federal clients, speakers, participants, vendors, and technical teams.
• Obtain vendor quotes and coordinate venues, hotels, catering, audiovisual services, and participant travel.
• Manage registration, attendee communications, meeting materials, and participant support.
• Coordinate room layouts, signage, onsite staffing, and accessibility accommodations.
• Support virtual and hybrid production, including platform setup, speaker rehearsals, breakout sessions, and troubleshooting.
• Manage onsite event delivery and resolve logistical issues promptly.
• Track expenses, review invoices, reconcile budgets, and maintain complete event records.
• Compile attendance data and participant feedback and support post-event reporting.

Qualifications

• Bachelor's degree in event management, communications, or a related field, or equivalent education and relevant experience.
• At least 10 years of experience planning and executing professional meetings and events.
• Federal client experience preferred, including support for NLM, ASPE, ACL, or ACF.
• Demonstrated experience with in-person, virtual, and hybrid event logistics, vendors, travel, and budgets.
• Proficiency with virtual meeting platforms, registration tools, and Microsoft 365.
• Knowledge of federal meeting and travel requirements and accessibility practices, with in-depth knowledge of Federal Acquisition Regulation (FAR) requirements relevant to event planning and vendor coordination.
• Strong organizational, communication, customer service, and problem-solving skills.
• Certified Government Meeting Professional (CGMP) certification strongly preferred; Certified Meeting Professional (CMP) certification also valued.
• Availability for domestic travel and occasional evening or weekend event support.