Global Events & Guest Experience Lead

Quintevents, LLC; Charlotte (NC); On-site; USD 45,000 - 70,000; Full time

Job summary

Quintevents, LLC seeks an Event Coordinator to support the delivery of guest experiences at live events. This role assists with planning, on-site execution, and post-event debrief across departments and partners.

You will manage guest experiences, handle logistics, scheduling, vendor coordination, and asset production to ensure high standards and smooth operations. Travel may be international up to 50%.

Qualifications

• 2+ years of experience in event planning and management.
• Experience coordinating on-site events in sports, entertainment, and/or festivals.
• 1+ year of experience related to hospitality and/or event management industry.
• Direct experience managing budgets of at least 25K USD.
• Bachelor’s degree with emphasis in Business, Hospitality, Marketing, Logistics, or equivalent business experience.
• Proficient with Excel, CRM software, and project management tools.
• Bi/multilingual preferred.

Responsibilities

• Support planning and on-site delivery of hospitality/logistics for 12+ events annually.
• Manage physical and digital ticketing, inventory, seat assignments, and shipping labels.
• Build reports, coordinate with suppliers, and ensure quality control during fulfillment.
• Collaborate with internal design teams for credentials, signage, and graphics.
• Schedule and manage timelines for guests and staff across logistics, transportation, and check-ins.
• Oversee vendor selection, contracting, and ongoing management for services.
• Obtain permits, licenses, and contracts to deliver events.
• Coordinate with internal departments to align with requirements (Programs, Marketing, Sales, Partner/PM).
• Document plans into templates covering schedules, travel, staff, training, guest movements, safety, etc.
• Support setup and teardown activities with vendors and staff.
• Lead activation plans for back-of-house and guest-facing experiences.

Skills

Event planning

Budget management

On-site coordination

Vendor coordination

Multilingual

Education

Bachelor’s degree

Tools

Excel

CRM software

Project management tools

Job description

Quintevents, LLC seeks an Event Coordinator to support the delivery of guest experiences at live events. This role assists with planning, on-site execution, and post-event debrief across departments and partners.

You will manage guest experiences, handle logistics, scheduling, vendor coordination, and asset production to ensure high standards and smooth operations. Travel may be international up to 50%.