Senior Events Specialist

BLH Technologies, Inc.; Rockville (MD); On-site; USD 70,000 - 110,000; Full time

Job summary

BLH Technologies, Inc. is seeking an experienced Senior Events Specialist to plan and deliver in-person, virtual, and hybrid meetings for federal health and human services programs.

The role is hands-on, managing conferences, workshops, roundtables, and webinars from planning through closeout. The ideal candidate has a Bachelor's degree in event management or related field, 10+ years of experience, and strong knowledge of FAR and accessibility practices.

Qualifications

• Bachelor's degree in event management, communications, or a related field, or equivalent education and relevant experience.
• At least 10 years of experience planning and executing professional meetings and events.
• Federal client experience preferred, including support for NLM, ASPE, ACL, or ACF.
• Demonstrated experience with in-person, virtual, and hybrid event logistics, vendors, travel, and budgets.
• Proficiency with virtual meeting platforms, registration tools, and Microsoft 365.
• Knowledge of federal meeting and travel requirements and accessibility practices, with in-depth knowledge of Federal Acquisition Regulation (FAR) requirements relevant to event planning and vendor coordination.
• Strong organizational, communication, customer service, and problem-solving skills.
• Availability for domestic travel and occasional evening or weekend event support.

Responsibilities

• Develop and maintain event schedules, budgets, work plans, and logistics checklists.
• Coordinate with federal clients, speakers, participants, vendors, and technical teams.
• Obtain vendor quotes and coordinate venues, hotels, catering, audiovisual services, and participant travel.
• Manage registration, attendee communications, meeting materials, and participant support.
• Coordinate room layouts, signage, onsite staffing, and accessibility accommodations.
• Support virtual and hybrid production, including platform setup, speaker rehearsals, breakout sessions, and troubleshooting.
• Manage onsite event delivery and resolve logistical issues promptly.
• Track expenses, review invoices, reconcile budgets, and maintain complete event records.
• Compile attendance data and participant feedback and support post-event reporting.

Skills

Event planning

Vendor coordination

Budget management

Communication skills

Problem-solving

Team coordination

Project management

Education

Bachelor's degree or equivalent

CGMP certification

CMP certification

Tools

Virtual meeting platforms

Registration tools

Microsoft 365

Job description

Work Location: Onsite in the Washington, DC metropolitan area; domestic travel required

BLH Technologies, Inc., seeks an experienced Senior Events Specialist to plan and deliver in-person, virtual, and hybrid meetings for federal health and human services programs. This hands-on role manages conferences, workshops, roundtables, and webinars from initial planning through closeout.

Key Responsibilities

• Develop and maintain event schedules, budgets, work plans, and logistics checklists.
• Coordinate with federal clients, speakers, participants, vendors, and technical teams.
• Obtain vendor quotes and coordinate venues, hotels, catering, audiovisual services, and participant travel.
• Manage registration, attendee communications, meeting materials, and participant support.
• Coordinate room layouts, signage, onsite staffing, and accessibility accommodations.
• Support virtual and hybrid production, including platform setup, speaker rehearsals, breakout sessions, and troubleshooting.
• Manage onsite event delivery and resolve logistical issues promptly.
• Track expenses, review invoices, reconcile budgets, and maintain complete event records.
• Compile attendance data and participant feedback and support post-event reporting.

Qualifications

• Bachelor's degree in event management, communications, or a related field, or equivalent education and relevant experience.
• At least 10 years of experience planning and executing professional meetings and events.
• Federal client experience preferred, including support for NLM, ASPE, ACL, or ACF.
• Demonstrated experience with in-person, virtual, and hybrid event logistics, vendors, travel, and budgets.
• Proficiency with virtual meeting platforms, registration tools, and Microsoft 365.
• Knowledge of federal meeting and travel requirements and accessibility practices, with in-depth knowledge of Federal Acquisition Regulation (FAR) requirements relevant to event planning and vendor coordination.
• Strong organizational, communication, customer service, and problem-solving skills.
• Certified Government Meeting Professional (CGMP) certification strongly preferred; Certified Meeting Professional (CMP) certification also valued.
• Availability for domestic travel and occasional evening or weekend event support.