Conference Logistics Coordinator (Temp to Perm)

Synergy Enterprises, Inc.; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Synergy Enterprises, Inc. in the DMV area seeks a Temp to Perm Logistics Coordinator to handle administrative and logistical duties for conference tasks and client events.

Responsibilities include attendee registration via in-house sites and Cvent, forms via Adobe Sign, material assembly, travel arrangements, and onsite support. The role requires at least one year coordinating conferences, familiarity with Zoom/Teams, and strong Microsoft Office skills; High School diploma required.

Qualifications

• At least one year of experience in supporting technical planning and coordinating conferences and meetings.
• Experienced in managing travel activities and communications with conference or meeting attendees.
• Knowledge of virtual meeting platforms such as Zoom, ZoomGov, and Microsoft Teams.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat; experience with Adobe Sign strongly preferred.
• Familiarity with Cvent or similar event registration platforms a plus.
• Minimum of a High School diploma required.
• Minimum of 2 years’ experience performing a variety of administrative support functions.

Responsibilities

• Manage attendee registration using in-house registration websites and Cvent, generate reports, and perform mail merges.
• Create and process Adobe forms for reimbursement and honoraria and route them for signature using Adobe Sign; create evaluations and other forms as needed.
• Create, duplicate, and assemble conference/review materials, including name badges, tent cards, signs, packets, and other materials as requested by client.
• Correspond with attendees and speakers via email, phone, and Microsoft Teams.
• Generate and update rooming lists.
• Prepare logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors.
• Provide onsite support.
• Arrange, facilitate, and otherwise support conference calls and virtual meetings.
• Arrange travel for sponsored attendees and speakers/VIPs.
• Provide travel support for non-sponsored attendees as necessary.
• Order necessary supplies.

Skills

Conference coordination

Travel coordination

Administrative support

Education

High School diploma

Tools

Microsoft Office

Adobe Acrobat

Adobe Sign

Cvent

Zoom

ZoomGov

Microsoft Teams

Job description

Synergy Enterprises, Inc. in the DMV area seeks a Temp to Perm Logistics Coordinator to handle administrative and logistical duties for conference tasks and client events.

Responsibilities include attendee registration via in-house sites and Cvent, forms via Adobe Sign, material assembly, travel arrangements, and onsite support. The role requires at least one year coordinating conferences, familiarity with Zoom/Teams, and strong Microsoft Office skills; High School diploma required.