Events Details & Rooms Coordinator | In-Office, Fast-Paced

Hotel Covington; Covington (KY); On-site; USD 50,000 - 55,000; Full time

Job summary

Hotel Covington seeks an Event Details & Rooms Coordinator to manage 400+ annual events with precise planning, client liaison, and cross-department collaboration. This is a fast-paced, client-facing role requiring exceptional organization and communication.

This full-time, in-office position (Tuesday–Saturday, 9am–5pm) offers an estimated total annual compensation of $50,000–$55,000, with a $40,000 base salary plus commission.

Qualifications

• Bachelor's degree preferred, or equivalent professional experience.
• Experience managing multiple clients, accounts, or projects simultaneously.
• Experience in sales, hospitality, events, or client service environments.
• Proven ability to prioritise and meet deadlines in a fast-paced setting.
• Proficiency in Microsoft 365 and experience using event management software.
• Experience with Caterease and Social Tables is preferred.

Responsibilities

• Manage event details within a portfolio of 400+ events annually, ensuring accurate documentation, timely communication, and successful execution.
• Serve as the primary point of contact for clients from booking through event execution.
• Lead client meetings to finalize timelines, floor plans, food and beverage selections, and event logistics.
• Prepare, maintain, and distribute accurate Banquet Event Orders (BEOs), floor plans, timelines, and client records.
• Prepare for and actively participate in weekly BEO meetings with Operations and Culinary to review upcoming events, confirm details, and address outstanding needs.
• Ensure all event details are clearly communicated and transitioned to the Operations team on schedule.
• Coordinate with vendors and oversee client‑provided décor and external services.
• Assist clients with securing and managing hotel room blocks at Hotel Covington.
• Manage individual and group reservations and prepare detailed group resumes.
• Collect payments and manage event-related administrative responsibilities.
• Coordinate and execute monthly Taste & Toast events and private tastings.
• Represent the company at networking events, trade shows, and marketing initiatives.

Skills

Organizational skills

Communication skills

Time management

Customer service

Education

Bachelor's degree in Hospitality, Event Management, Business, Communications, or related field

Tools

Microsoft 365

Event management software

Caterease

Social Tables

Job description

Hotel Covington seeks an Event Details & Rooms Coordinator to manage 400+ annual events with precise planning, client liaison, and cross-department collaboration. This is a fast-paced, client-facing role requiring exceptional organization and communication.

This full-time, in-office position (Tuesday–Saturday, 9am–5pm) offers an estimated total annual compensation of $50,000–$55,000, with a $40,000 base salary plus commission.