Temporary Gala Week Event Operations Lead

elcinfo; Washington (District of Columbia); Hybrid; USD 34,000 - 55,000; Part time

Job summary

The Executive Leadership Council is seeking a Temporary Event Office & Program Logistics Coordinator to support Gala Week operations, logistics, and on-site coordination. This hands-on role requires proactive ownership, excellent organization, and the ability to manage multiple moving parts in a fast-paced environment.

The position begins Sept 28, 2026 and ends Nov 30, 2026, with the majority of work onsite in Washington, D.C. Some travel and evenings may be required during Gala Week.

Qualifications

• 5+ years of professional experience in event management, conference management, and logistics.
• Experience supporting large-scale conferences, galas, conventions, or multi-day programs.
• 3–5+ years in office management, event-office management, or operational coordination.
• 1–2+ years providing direct administrative, operational, or logistical support to senior leaders.
• Experience establishing or managing an event office, production office, or command center.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Willingness to travel and work onsite during Gala Week (travel up to 25%).
• Excellent written and verbal communication; discretion and professionalism.

Responsibilities

• Lead the setup, operation, and breakdown of the on-site event office or command center.
• Coordinate inventory, packing, shipping, and tracking of event supplies and equipment.
• Maintain organized event documents, schedules, credentials, and run-of-show documents.
• Manage signage, materials distribution, and vendor communications.
• Support registration, attendee services, and speaker logistics.
• Assist leadership with calendars, briefing materials, and travel details.

Skills

Event management

Conference management

Event operations

Logistics coordination

Vendor coordination

Office management

Travel readiness

Communication

Tools

Microsoft 365 suite

Job description

The Executive Leadership Council is seeking a Temporary Event Office & Program Logistics Coordinator to support Gala Week operations, logistics, and on-site coordination. This hands-on role requires proactive ownership, excellent organization, and the ability to manage multiple moving parts in a fast-paced environment.

The position begins Sept 28, 2026 and ends Nov 30, 2026, with the majority of work onsite in Washington, D.C. Some travel and evenings may be required during Gala Week.