Event Coordinator

Roylo Partners; Los Angeles (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Roylo Partners in Los Angeles is seeking an Event Coordinator to translate briefs into actionable checklists and event timelines, coordinating materials, venue access, signage, and guest communications. You will run show operations under the event lead, brief assigned staff, welcome vendors and guests, and record changes in timing or delivery to keep everything on track.

Travel within Los Angeles may be required; hours align with the approved event schedule, and hands-on execution with attention

Qualifications

• Translate an approved brief into a working checklist and timeline.
• Coordinate materials, venue access, supplier arrival, signage, guest communications, and the run of show.
• Maintain one accurate version of key details and send timely updates.
• Raise a gap before it becomes an event-day surprise.
• Support the live operation under the event lead.

Responsibilities

• Brief assigned staff and verify signage, materials, and guest areas match the approved plan.
• Welcome vendors or guests and ensure arrival instructions reach the right contact.
• Record changes in timing or delivery and communicate to everyone affected.
• Assess late deliveries and escalate to the right lead.
• Collect attendance and supplier notes, and document outstanding invoices or issues.
• Contribute to a concise post-event review.

Job description

Los Angeles, California | Full-time | On-site and at local event venues

Compensation: $25-$30 per hour

The most memorable event can feel effortless to its guests. Behind it is

a plan precise enough to handle change: the delivery window, the guest

list, the person waiting at the loading door, and the decision that has

to be made before doors open. If you want to take an active role in that

work, this Event Coordinator position in Los Angeles is a chance to

build and deliver real events with a team.

From a brief to an event day

You will translate an approved brief into a working checklist and

timeline. That includes confirming who is responsible for materials,

venue access, supplier arrival, signage, guest communications, and the

run of show. You will keep one accurate version of key details, send

timely updates, and raise a gap before it becomes an event-day surprise.

When event day arrives, your focus shifts from the planning sheet to the

people and spaces in front of you. You will be supported by the event

lead while handling defined parts of the live operation.

• Brief assigned staff and check that signage, materials, and guest areas match the approved plan.
• Welcome vendors or guests as assigned and make sure arrival instructions reach the right contact.
• Record a change in timing or delivery and communicate it to everyone affected.

If a delivery is late, you will assess immediate options and take the

decision to the right lead. Afterward, you will collect attendance and

supplier notes, document outstanding invoices or issues, and support a

concise review of what worked.

Bring order without losing the energy

You should enjoy working with people, but also be willing to read a

detailed schedule and make the calls that keep it useful. Coursework,

campus events, hospitality shifts, community projects, or assistant

title is not required; evidence that you can manage multiple details and

stay composed in person is more important.

You will receive guidance on the team's planning templates, supplier

communication, and event-day escalation process. As you demonstrate

reliable preparation and judgment, you can own larger pieces of an

event. The role involves being present when events run, with working

hours tied to the approved event schedule.

Los Angeles travel times vary dramatically. The job will specify its

home worksite and where local event travel is expected. If hands-on

execution, careful planning, and a visible finished result appeal to

you