Strategic Executive Assistant, Education & Public Programs

Lacma; Los Angeles, Northern (CA, KY); Hybrid; USD 40,000 - 43,000; Full time

Benefits offered by this job

Pension plan

Job summary

LACMA is seeking an Education & Public Programs Coordinator to provide high-level, confidential support to the SVP of Education, Public Programs, and Regional Partnerships in Los Angeles. You will manage calendars, travel logistics, meeting planning, and documentation for a range of programs and partnerships.

The role requires strong organizational and communication skills, proficiency in Google Suite and Zoom, and the ability to handle sensitive information with discretion.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience in art history, museum education, or museum studies.
• Minimum 3 years of related administrative experience, preferably in an art museum.
• Excellent organizational, communication, writing, proofreading, and interpersonal skills with exceptional attention to detail.

Responsibilities

• Oversee the SVP’s complex calendar, auditing schedule conflicts and protecting strategic time.
• Coordinate all executive travel, including domestic and international flights, lodging, and ground transportation.
• Organize meeting logistics across virtual and in-person settings, including Zoom links, invites, agendas, and meeting notes.
• Prepare papers, correspondence, and presentations to support projects, programs, exhibitions, and fundraising efforts.
• Manage incoming calls, voicemails, mail, and email for the Education & Public Programs department.
• Assist with VIP visitors, tours, refreshments, ticketing, and related logistics.
• Handle expense reports, vendor invoices, and general administrative tasks.

Skills

Organizational skills

Written communication

Interpersonal skills

Attention to detail

Google Suite

Zoom

Education

Bachelor's degree in art history / museum studies

Tools

Microsoft Office

Job description

LACMA is seeking an Education & Public Programs Coordinator to provide high-level, confidential support to the SVP of Education, Public Programs, and Regional Partnerships in Los Angeles. You will manage calendars, travel logistics, meeting planning, and documentation for a range of programs and partnerships.

The role requires strong organizational and communication skills, proficiency in Google Suite and Zoom, and the ability to handle sensitive information with discretion.