Events Coordinator

Galpin Motors, Inc.; Los Angeles (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Full Benefits after 30 days

401k eligible + company match

Paid vacation and sick time

Vehicle Purchase Discounts

20% off at all our RestaurantLocations

Employee Referral Bonus Eligible

Advancement opportunities

Custom tailored onboarding and cross训练

Job summary

Galpin Motors is hiring an Event Coordinator to plan and execute a range of events, from VIP dinners to large gatherings. You will shape event marketing strategies and drive exceptional guest experiences across multiple touchpoints.

The role demands creativity, strong organization, vendor management, and the ability to collaborate with marketing and management to deliver memorable events. Full benefits apply after 30 days.

Qualifications

• Event coordination experience.
• Excellent organization with proficiency in Excel/Google Sheets.
• Excellent customer service and servant’s attitude.
• Professional work ethic and high integrity.
• Creativity and passion for event planning.
• Strong problem solving and follow up skills.

Responsibilities

• Maintain event calendar.
• Identify, plan, prepare and host Galpin events.
• Manage on-site production and safety protocols.
• Track event performance: attendance, engagement, and ROI.
• Oversee guest management and on-site hosting for a premium experience.
• Develop project files and budget sheets for each event.
• Draft staffing plans and event day schedules.
• Coordinate with vendors and venues.
• Stay up to date with community events.

Skills

Event coordination

Organization

Customer service

Work ethic

Creativity

Problem solving

Tools

Excel

Google Sheets

Job description

Job DetailsJob Location: Galpin Motors - North Hills, CA 91343Position Type: Full TimeSalary Range: $25.00 - $30.00 HourlyJob Category: Admin - ClericalBring Your Vision to Life: Galpin Motors is Hiring an Event Coordinator!

Do you live for planning and coordinating unforgettable experiences? Do you want to bring that energy to a family-owned, fun, and energetic car dealership?

Galpin Motors is looking for a creative and forward-thinking Event Coordinator to join our team. This isn’t just about managing logistics; it’s about shaping our event marketing strategy and the culture of our events. Whether you are planning intimate VIP dinners or large-scale, high-energy parties, we want you to bring your own creative spark.

We are looking for someone who thinks outside the box, brings fresh innovation to the table, and has the time-management skills to turn

Some of What You’ll do:

• Maintain event calendar
• Identify, Plan, Prepare and Host all Galpin events
• Manage event set up, break down, on-site production, ensure safety protocols are met
• Track and report event performance, including attendance, customer engagement, and return on investment
• Oversee guest management and on-site hosting to ensure a premium, high-quality experience at every touchpoint.
• Strong sense for culture and trends with the ability to turn creative ideas into executable event concepts
• Develop and maintain a comprehensive project file for each event.
• Create and maintain a budget sheet to project each event’s unique expenses.
• Draft staffing plans and on the ground schedules for event days
• Log vendors used for the event
• Create and manage event layout
• Constantly review current vendors and research suggested new ones
• Obtain proposals for review of new vendors and current ones
• Stay up to date with community events
• Prepare summaries of said events – availability, costs and capacities
• Maintain constant communication with management team on events and inquiries
• Network
• Engage prospective clients to bring in new business
• Engage with the community and build relationships
• Research and scout outside venues for outside Galpin events; maintain a report of these locations
• Create and maintain an event request spreadsheet
• Maintain client-vendor relationships
• Research emerging event technologies
• Create, maintain and regularly update a customer VIP list
• Work closely with the social media team to highlight events

What we are looking for:

• Event coordination experience
• Excellent organization skills including proficiency in electronic record keeping (excel or google sheets)
• Excellent customer service and servant’s attitude
• Professional work ethic and high integrity
• Creativity and passion for event planning
• Strong problem solving and follow up skills

Galpin BenefitsGalpin Benefits:

• Full Benefits after 30 days of employment
• 401k eligible + company match
• Paid vacation and sick time
• Vehicle Purchase Discounts
• 20% off at all our Restaurant Locations
• Employee Referral Bonus Eligible
• Advancement opportunities
• Custom tailored onboarding and cross training programs

At Galpin, we believe that a diverse workforce is a strength to be celebrated. We value the unique contributions that you can bring to our team in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, language spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.