Events & Community Engagement Lead

Brooklyn Conservatory of Music; New York (NY); Vor Ort; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

The Brooklyn Conservatory of Music (BKCM) seeks an Events Manager to run the administrative engine for 280+ events yearly, coordinating staffing, budgeting, permits, and vendor relations. The role requires in-person presence at recitals, fundraisers, and community events, collaborating with Marketing and Program Directors.

You will curate annual events, oversee on-site logistics, and ensure smooth execution from planning through reporting, while working with children and families as part of

Qualifikationen

• 3+ years in event administration, operations, or production coordination.
• Experience managing part-time/contracted staff and schedules.
• Comfortable with budgeting, invoicing, and reporting.
• Comfortable working with children and families; early childhood experience a plus.
• Working knowledge of AV, sound, and backline equipment.
• Strong written and interpersonal communication skills.
• Experience with Salesforce or similar CRM a plus (or ability to learn).
• Able to work independently and collaboratively across teams.
• Occasional lifting up to 50 lbs.
• Driver's license a plus.

Aufgaben

• Produce run-of-show sheets and weekly reporting (P&Ls, attendance) for all events.
• Process performer and event staff payments (payroll and check request); track petty cash and box office.
• Manage space holds, contracts, and rentals in Salesforce.
• Secure event permits (street, sound, HRA, SLA alcohol).
• Support Development with grant reporting tied to events.
• Arrange catering and bar service at every scale, including hiring bar staff.
• Manage vendor relationships and pursue in-kind/sponsorship partnerships.
• Source outside venues and hospitality for internal gatherings (retreat, holiday party).
• Coordinate with Department Heads on event staffing needs; manage Event Staff scheduling.
• Serve as on-call point of contact for Event Staff across recitals, rentals, and rehearsals.
• Process Event Staff payments.
• Coordinate with front-of-house, marketing, and program staff for smooth event execution.
• Support hospitality/green room setup and set up/break down audience-facing spaces.
• Represent BKCM warmly to students, faculty, families, and partners.
• Help curate signature annual events (Lunar New Year, Holiday Extravaganza, Holi, Classical Kids Fair, Pride, World Refugee Day, etc.).
• Coordinate logistics/transport for Chorale & Orchestra offsite events and fundraiser support.
• Manage signage and marketing-material logistics for partnership events.
• Field outside requests to hire BKCM faculty for events; track potential performers/programming.
• Contract and invoice faculty for partnership events.
• Plan and execute recurring partnership and community events.

Kenntnisse

Event administration

Staff management

Budgeting & invoicing

Communication skills

Salesforce/CRM

Independent & collaborative

Physical tasks

Driver's license

Tools

AV equipment

Sound

Backline equipment

Jobbeschreibung

The Brooklyn Conservatory of Music (BKCM) seeks an Events Manager to run the administrative engine for 280+ events yearly, coordinating staffing, budgeting, permits, and vendor relations. The role requires in-person presence at recitals, fundraisers, and community events, collaborating with Marketing and Program Directors.

You will curate annual events, oversee on-site logistics, and ensure smooth execution from planning through reporting, while working with children and families as part of