Events and Community Outreach Manager

Brooklyn Conservatory of Music; New York (NY); Vor Ort; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

The Brooklyn Conservatory of Music (BKCM) seeks an Events Manager to run the administrative engine for 280+ events yearly, coordinating staffing, budgeting, permits, and vendor relations. The role requires in-person presence at recitals, fundraisers, and community events, collaborating with Marketing and Program Directors.

You will curate annual events, oversee on-site logistics, and ensure smooth execution from planning through reporting, while working with children and families as part of

Qualifikationen

• 3+ years in event administration, operations, or production coordination.
• Experience managing part-time/contracted staff and schedules.
• Comfortable with budgeting, invoicing, and reporting.
• Comfortable working with children and families; early childhood experience a plus.
• Working knowledge of AV, sound, and backline equipment.
• Strong written and interpersonal communication skills.
• Experience with Salesforce or similar CRM a plus (or ability to learn).
• Able to work independently and collaboratively across teams.
• Occasional lifting up to 50 lbs.
• Driver's license a plus.

Aufgaben

• Produce run-of-show sheets and weekly reporting (P&Ls, attendance) for all events.
• Process performer and event staff payments (payroll and check request); track petty cash and box office.
• Manage space holds, contracts, and rentals in Salesforce.
• Secure event permits (street, sound, HRA, SLA alcohol).
• Support Development with grant reporting tied to events.
• Arrange catering and bar service at every scale, including hiring bar staff.
• Manage vendor relationships and pursue in-kind/sponsorship partnerships.
• Source outside venues and hospitality for internal gatherings (retreat, holiday party).
• Coordinate with Department Heads on event staffing needs; manage Event Staff scheduling.
• Serve as on-call point of contact for Event Staff across recitals, rentals, and rehearsals.
• Process Event Staff payments.
• Coordinate with front-of-house, marketing, and program staff for smooth event execution.
• Support hospitality/green room setup and set up/break down audience-facing spaces.
• Represent BKCM warmly to students, faculty, families, and partners.
• Help curate signature annual events (Lunar New Year, Holiday Extravaganza, Holi, Classical Kids Fair, Pride, World Refugee Day, etc.).
• Coordinate logistics/transport for Chorale & Orchestra offsite events and fundraiser support.
• Manage signage and marketing-material logistics for partnership events.
• Field outside requests to hire BKCM faculty for events; track potential performers/programming.
• Contract and invoice faculty for partnership events.
• Plan and execute recurring partnership and community events.

Kenntnisse

Event administration

Staff management

Budgeting & invoicing

Communication skills

Salesforce/CRM

Independent & collaborative

Physical tasks

Driver's license

Tools

AV equipment

Sound

Backline equipment

Jobbeschreibung

Position Summary

The Events Manager runs the administrative engine behind 280+ BKCM events a year — recitals, parties, panels, performances, and partnership events. This role leads event staffing, reporting, F&B logistics, and short- and season-level planning, with an in-person presence expected at events, including cultural events, fundraisers, and cultivation events. Works closely with Marketing and BKCM's Program Directors (CMS, Suzuki, Music Therapy, Music Partners).

Key Responsibilities

Event Administration & Reporting

• Produce run-of-show sheets and weekly reporting (P&Ls, attendance) for all events
• Process performer and event staff payments (payroll and check request); track petty cash and box office
• Manage space holds, contracts, and rentals in Salesforce
• Secure event permits (street, sound, HRA, SLA alcohol)
• Support Development with grant reporting tied to events
• Arrange catering and bar service at every scale, including hiring bar staff
• Manage vendor relationships and pursue in-kind/sponsorship partnerships
• Source outside venues and hospitality for internal gatherings (retreat, holiday party)

Annual & Community Events

• Help curate signature annual events (Lunar New Year, Holiday Extravaganza, Holi, Classical Kids Fair, Pride, World Refugee Day, etc.), including kid-friendly programming, faculty and student performances and professional acts.
• Coordinate logistics/transport for Chorale & Orchestra offsite events and fundraiser support
• Manage signage and marketing-material logistics for partnership events
• Field outside requests to hire BKCM faculty for events; track potential performers/programming
• Contract and invoice faculty for partnership events
• Plan and execute recurring partnership and community events

Staffing & On-Site Coordination

• Coordinate with Department Heads on event staffing needs; manage Event Staff scheduling
• Serve as on-call point of contact for Event Staff across recitals, rentals, and rehearsals
• Process Event Staff payments
• Coordinate with front-of-house, marketing, and program staff for smooth event execution
• Support hospitality/green room setup and set up/break down audience-facing spaces
• Represent BKCM warmly to students, faculty, families, and partners

Qualifications

• 3+ years in event administration, operations, or production coordination
• Experience managing part-time/contracted staff and schedules
• Comfortable with budgeting, invoicing, and reporting
• Comfortable working with children and families; early childhood experience a plus
• Working knowledge of AV, sound, and backline equipment
• Strong written and interpersonal communication skills
• Experience with Salesforce or similar CRM a plus (or ability to learn)
• Able to work independently and collaboratively across teams
• Occasional lifting up to 50 lbs
• Driver's license a plus

About the Brooklyn Conservatory of Music

Founded in 1897, the Brooklyn Conservatory of Music (BKCM) is a nonprofit community music school dedicated to transforming lives and building community through the expressive, educational and therapeutic powers of music.

Today, BKCM engages more than 15,000 individuals annually through music education, music therapy, artist services, performances and community programming. BKCM operates two campuses in the heart of Brooklyn, its historic home at 58 Seventh Avenue and its new campus at Prospect Park West (at 963 President Street), and brings programs into communities across New York City through approximately 90 partner sites in all five boroughs.

BKCM offers private lessons, group classes and ensembles for students of all ages and abilities, nationally recognized music therapy programs, community-based music education, artist development opportunities and free and low-cost performances and public programs. Through its Studio Collective, BKCM also provides affordable rehearsal space to thousands of emerging and professional musicians each year, helping sustain New York City’s vibrant community of working artists.

Across its campuses and throughout the city, BKCM creates spaces where students, artists, families and communities can learn, create, connect, and experience the power of music.

Mission:

The Brooklyn Conservatory of Music: transforming lives and building community through the expressive, educational and therapeutic powers of music.

Core Values:

BKCM is committed to providing a nurturing environment that promotes and personifies excellence, collaboration, and community for individuals engaged in performing and music study.

BKCM is an Equal Opportunity Employer and does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law.