Events & Communications Coordinator

Weber State University; Utah; On-site; USD 40,000 - 48,000; Full time

Job summary

Weber State University is seeking an Events & Communications Coordinator to lead career event planning and to develop and execute a comprehensive communications plan for the Career Services department. The role emphasizes student and employer engagement, budgeting, and cross-department collaboration.

The position reports to Career Services and involves coordinating with campus partners, creating print and digital content, and supervising an intern.

Qualifications

• Bachelor’s degree in Communication/Public Relations or related field, or the equivalent combination of education and experience.
• One year of experience in communication, public relations, marketing, event planning, or related.
• Familiarity with university career-related events and programs.
• Strong technical skills, including Microsoft Office or equivalent, and proficiency in print, digital, and social media design and content creation using Adobe Creative Cloud or similar tools.
• Excellent written and verbal communication skills, including the ability to work well with internal and external stakeholders.

Responsibilities

• Lead the planning and coordination of career events, aligning with department goals and student/employer engagement.
• Manage event logistics: venue reservations, employer registration, scheduling, staffing, equipment, signage, and budgets.
• Develop and implement a year-long Career Services communications plan and content across platforms.
• Coordinate with campus partners and supervise the Career Services Events & Communications Intern.
• Represent Career Services in statewide professional associations and partner with other departments for event support.

Skills

Public relations experience

Communication skills

Event planning

Education

Bachelor’s degree in Communications/Public Relations or related field

1 year of relevant experience

Tools

Microsoft Office

Adobe Creative Cloud

Job description

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title

Position Title Events & Communications Coordinator

Requisition Number

Requisition Number S02514P

Position Category

Position Category Staff

Campus Location

Campus Location Weber State University - Ogden, UT

Hours per week 40

Months per year

Months per year 12

Pay Grade

Pay Grade E31

FLSA

FLSA Exempt

Job Summary/Basic Function

Events Duties
Lead the planning and coordination of career events at Weber State University. Develop event strategies aligned with department goals, ensuring strong student and employer engagement. Manage event logistics such as venue reservations, employer registration and communication, scheduling, staffing, equipment setup, and signage. Track attendance and engagement, conduct post-event evaluations, and apply insights to improve future events. Maintain timelines, budgets, and task lists to ensure seamless execution from concept to completion.

Communication Duties
The Events & Communication Coordinator will plan, develop, and implement communication and public relations efforts for the Weber State University Career Services department to keep students, faculty, staff, employers, and (Utah universities) informed of department services, events, programs, activities, and accomplishments.
This individual will develop a year-long Career Services master communication plan for the department.
In addition, this individual will coordinate and create print and digital content that is released through the Handshake emailing system, various social media platforms, ad managers with geofenced ads, Screencloud TVs, and WSU publications, webpages, and buildings. This individual will be responsible for basic Career Services website updates through SiteManager. This position will also provide video-editing to Career Services on an as needed basis (e.g. – social media, ads, Screencloud, website, and employer promotion).
The Events & Communication Coordinator will work directly with the SAS Marketing & Communications: Student Communications team, and other campus stakeholders, to ensure compliance with university branding and standards.
Conduct research and surveys to collect data on student and employer sentiments, preferences, and trends.
Supervision, Leadership, and Department Representative Duties:
Supervise and mentor the Career Services Events & Communications Intern, provide guidance on project priorities, social media and design strategies, email communication, and data analysis.

Lead weekly communication team meetings, and coordinate efforts with the SAS Marketing & Communications: Student Communications team, seeking insights from the associate graphic designer and marketing coordinator on producing marketing materials and plans regarding campus-wide career events.

Serve as a primary liaison between Career Services and campus partners—including SAS Marketing & Communications: Student Communications, Office of Graduate Studies, the Dumke College of Health Professions, and the College of Science—for collaborative communication and event support.

Represent Career Services in statewide professional associations such as UACE (Utah Association of Colleges and Employers), plan and support initiatives like graduate fairs, alumni fairs, and the Design Your Life Conference in partnership with Stanford University.

Maintain regular communication with WSU’s Handshake representative to ensure optimal platform use and support.

Required Qualifications

Required:

• Bachelor’s degree in Communication/Public Relations or related field, or the equivalent combination of education and experience
• One year of experience in communication, public relations, marketing, event planning, or related

Preferred Qualifications

Preferred:

• Familiarity with university career-related events and programs
• Strong technical skills, including Microsoft Office or equivalent, and proficiency in print, digital, and social media design and content creation using Adobe Creative Cloud or similar tools.
• Experience with event/program planning, promotion, and execution
• Excellent written and verbal communication skills, including the ability to work well with internal and external stakeholders

A successful candidate will be willing to

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date

Job Open Date 11/05/2026

Review Date

Review Date 11/19/2026

Job Close Date

Open Until Filled Yes

Notes to Applicant

The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

Criminal background check required as a condition of employment.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • jobs.weber.edu
  • KSL
  • Chronicle of Higher Education
  • Higher Ed Jobs
  • Agency Referral
  • Personal Referral
  • Internal Job Posting
  • Advertisement/Publication
  • Other web advertisement
  • Other
• * Do you have or have you ever been issued a W# By Weber State University? Yes or No.If yes, please enter your W#(W followed by eight numbers).

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents

• Transcripts
• Media File
• Other Document 1