Visual Art & Design Office Assistant

Weber State University; Utah; On-site; USD 17,000 - 24,000; Part time

Job summary

Weber State University is seeking a Visual Art & Design Office Assistant to support front desk operations in the department. The role involves greeting visitors, answering phones, basic record keeping, and assisting instructors with administrative tasks on campus in Ogden, UT.

Eligible students must be enrolled and qualify for Federal Work Study; availability morning or afternoon 8:30–12:30 or 12:30–5:30; 20 hours per week at an hourly rate of $15.00.

Qualifications

• Experience working in an office setting
• Good computer skills
• Ability to multi-task

Responsibilities

• Front desk coverage as needed in the department.
• Maintain bulletin boards and signage.
• Assist with budget reports and organizing office supplies.
• Greet visitors, answer phones, and direct inquiries.

Job description

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title

Position Title Visual Art & Design Office Assistant

Requisition Number

Requisition Number H00426P

Position Category

Position Category Hourly/Work Study

Campus Location

Campus Location Weber State University - Ogden, UT

Hours per week 20

Months per year

Months per year 12

Pay Grade

Hourly Pay Rate

Hourly Pay Rate $15.00

FLSA

Job Summary/Basic Function

Front desk coverage as needed in the department. Standard office duties include maintaining bulletin boards and signage, assisting with budget reports, organizing office supplies, maintaining various spreadsheets, and maintaining accurate and organized records. Run errands, answer phones, greet incoming visitors, students, faculty and staff. Assist department instructors and staff as needed. Must be competent with computers.
This is for individuals who are eligible for Federal Work Study. If you are unsure if you are eligible for the Federal Work Study program, contact the Financial Aid office at 801-626-7569.

Required Qualifications

Experience working in an office setting, good computer skills, and ability to multi-task.

Preferred Qualifications

Experience working in an office setting, good computer skills (MS office/excel), and ability to multi-task. Ability to meet deadlines, good computer and communication skills, ability to prioritize and good organization skills are essential. Work-study Student preferred, but not required.

Must be available during the morning or afternoon hours; MTWTHF 8:30am to 12:30 pm or 12:30-5:30pm.
Due to the Affordable Care Act ( ACA ), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.

Physical Activity of this position

Physical Activity of this position Maintaining equilibrium to prevent falling. Walking, standing or crouching on narrow, slippery, or erratically moving surfaces. Amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium. , Bending legs at knee to come to a rest on knee or knees., Bending the body downward and forward by bending leg and spine. , Extending hand(s) and arm(s) in any direction., Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Physical Requirements of this position

Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever., Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision.

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.

The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Website
  • Other

Documents Needed to Apply

Required Documents

• Resume

Optional Documents