Events Assistant

FF Inc; Town of Sun Prairie (WI); On-site; USD 20,664 - 27,552; Part time

Benefits offered by this job

Competitive pay with potential bonus incentives

Training and on-the-job support

Collaborative team environment

Job summary

A dynamic events company in Sun Prairie is seeking a proactive Events Assistant to support in-person events and promotional activities. This role blends hands-on operations with customer engagement, ideal for those who thrive in busy environments. Responsibilities include preparing event materials, welcoming guests, and managing logistics for smooth experiences. The successful candidate will possess strong communication skills, the ability to multitask, and must be flexible with scheduling. Competitive pay and a collaborative team environment await the right person.

Qualifications

• Reliable, punctual, and comfortable working independently or as part of a team.
• Experience in events, customer service, retail or promotional work is a plus.
• Must be able to lift 25–40 lbs for event materials as needed.

Responsibilities

• Prepare event materials, equipment, and supplies prior to each event.
• Support on‑site setup, staging, signage placement, and breakdown.
• Welcome guests, answer questions, and provide customer service.

Skills

Strong communication and people skills

Organizational skills

Customer engagement

Event coordination

Problem-solving

Tools

Microsoft Office

CRM tools

Adobe Suite

Canva

Job description

Position Overview

We are looking for a proactive, detail-oriented Events Assistant to help support the planning and execution of our in-person events and promotional activities. This role combines hands‑on event operations with customer engagement, making it ideal for candidates who enjoy fast‑paced work, interacting with the public, and contributing to smooth event experiences.

Location: Sun Prairie, WI

Your Impact in This Role

As an Events Assistant, you will play a key part in ensuring each event runs professionally from start to finish. You’ll participate in organizing materials, interacting with attendees, coordinating logistics, and supporting the overall success of each activation.

Primary Responsibilities

• Prepare event materials, equipment, and supplies prior to each event
• Support on‑site setup, staging, signage placement, and breakdown
• Welcome guests, answer questions, and provide friendly, informative customer service
• Assist with managing foot traffic, lines, and attendee flow
• Help monitor inventory and restock promotional items as needed
• Coordinate with team members and event leads to resolve on‑site issues quickly
• Keep the event space clean, organized, and aligned with brand standards
• Record attendance, engagement numbers, or other metrics requested by leadership
• Maintain clear communication with supervisors regarding schedules and expectations

Skills & Qualifications

• Strong communication and people skills
• Reliable, punctual, and comfortable working independently or as part of a team
• Ability to stay organized and focused while handling multiple tasks
• Comfortable working in busy environments, both indoors and outdoors
• Must be able to lift 25–40 lbs for event materials (as needed)
• Flexible schedule, including weekends or evenings based on event calendar
• Experience in events, customer service, retail, or promotional work is a plus, but not required

What You Can Expect

• Competitive pay with potential bonus incentives
• Training and on‑the‑job support
• A collaborative team environment
• Varied workdays — no two events are the same

Ideal Candidate Profile

You enjoy interacting with people, solving problems quickly, and contributing to experiences that make a brand memorable. You’re comfortable being on your feet, thinking ahead, and bringing positive energy to every event you support.

Skills: promotional, trade shows, promotional activities, customer engagement, organizational skills, event coordination, live event engagement, event planning, promotions, social media management, live event marketing, adobe suite, audience engagement, brand ambassadorship, canva, crm tools, event setup, interpersonal skills, team collaboration, logistics coordination, organization, promotional campaigns, brand promotion, light lifting, in‑person sales, report compilation, campaigns, product demonstration, brand representation, persuasive pitching, customer service, lead capturing, field promotions, campaign performance tracking, event setup and teardown, strong verbal communication, industry trend analysis, retail sales, people skills, sales, microsoft office, social media, communication, persuasion, lead generation, sales persuasion, event marketing, activations, data tracking, events, communications, social media platforms, sales generation, marketing knowledge, digital marketing, inventory tracking, product demonstrations, marketing, vendor liaison, campaign performance monitoring, verbal communication, logistics management.