Events Assistant

FF Inc; Pflugerville (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

FF Inc in Pflugerville, TX is seeking an Events Assistant to support planning and execution of a wide range of events, from corporate meetings to trade shows and internal gatherings.

The role requires 1–3 years in event coordination or related fields, strong organizational skills, and proficiency with Zoom, Eventbrite, and Google Workspace. Some evenings or weekends may be needed for events.

Qualifications

• 1–3 years of experience in event coordination, marketing, or admin support.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to juggle multiple projects and deadlines.
• Familiarity with Zoom, Eventbrite, and Google Workspace.

Responsibilities

• Assist in planning, coordination, and execution of virtual, in-person, and hybrid events.
• Manage event logistics including venue research, vendors, catering, shipping, and on-site support.
• Create and manage event timelines, run-of-show, and checklists.
• Track budgets, invoices, and expenses.
• Support event registration, attendee communication, and follow-up.
• Coordinate with marketing, sales, and operations for alignment.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Multitasking

Time management

Team player

Flexibility

Tools

Zoom

Eventbrite

Google Workspace

Basic design tools

CRM tools (HubSpot/Salesforce)

Job description

About The Role Location: Pflugerville, TX

We're looking for a highly organized and energetic Events Assistant to support the planning and execution of a wide range of events- from corporate meetings and trade shows to internal team gatherings and branded experiences. This role is perfect for someone who thrives in a fast-paced environment, loves details, and enjoys being part of creating memorable experiences.

Key Responsibilities

• Assist in the planning, coordination, and execution of virtual, in-person, and hybrid events
• Manage event logistics including venue research, vendor coordination, catering, shipping, and on-site support
• Create and manage event timelines, run-of-show documents, and checklists
• Track budgets, invoices, and expense reports
• Help with event registration, attendee communication, and follow-up
• Support promotional efforts including email invites, social media, and on-site branding
• Maintain event supplies and inventory
• Coordinate with internal teams such as marketing, sales, and operations to ensure alignment
• Assist with post-event reporting, surveys, and analysis

Qualifications

• 1-3 years of experience in event coordination, marketing, or administrative support
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Ability to juggle multiple projects and deadlines
• Comfortable with tech platforms such as Zoom, Eventbrite, Google Workspace, and basic design tools
• Willingness to work flexible hours, including occasional evenings or weekends for events
• Positive, proactive attitude and a team player mindset

Nice To Have

• Experience with CRM or marketing automation tools (e.g., HubSpot, Salesforce)
• Background in hospitality, PR, or brand activations

Skills: zoom,communication skills,technical proficiency,communication,design tools,budget tracking,social media,tech platforms usage,logistics management,organizational skills,tech platform proficiency,marketing automation tools,google workspace,team collaboration,marketing,event coordination,verbal communication,events,crm,event logistics,internal coordination,branding,time management,technology platforms (zoom, eventbrite, google workspace),tech platforms use,basic design tools,organizing,customer relationship management (crm),attention to detail,vendor coordination,catering management,social media promotion,written communication,pr,email marketing,eventbrite,marketing automation,multitasking,hospitality,budget management,tech platforms,brand activations,technology proficiency,technology platforms,crm tools,promotional efforts,event registration,administrative support,project management,social media promotions,venue research,catering,internal team coordination