Events Assistant

Jones Lang LaSalle Incorporated; Chicago (IL); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay access

Job summary

Jones Lang LaSalle (JLL) in Chicago is seeking an Event Assistant to support daily event operations and partner with the Client Events and Facilities teams. You will help set up rooms, coordinate with cleaning, production crews, and hosts, and perform quality checks on spaces and equipment.

The role requires 1–3 years in events or related fields, strong communication, and the ability to work flexible hours including evenings and weekends. On-site work in Chicago, IL is expected.

Qualifications

• High School Diploma or GED required.
• 1–3 years of experience in event planning, project management, hospitality, or related field.
• Familiarity with Word, Excel and Outlook.
• Ability to work with colleagues, contractors and customers professionally.
• Flexibility to work early mornings, evenings, and weekends.
• Bachelor’s degree preferred.

Responsibilities

• Support the events team to ensure smooth operation of services.
• Set up conference and event spaces, coordinating with contractors and vendors.
• Coordinate internal events and perform quality audits of spaces and equipment.
• Collaborate with facilities to meet SLA timelines and resolve issues during events.

Skills

Communication skills

Customer service

Multitasking

Education

High School Diploma or GED

Bachelor's degree

Tools

Word

Excel

Outlook

Google Suites

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

A multi-disciplinary Event Assistant supporting the events team, delivering day-to-day support to ensure the smooth running of events services and providing exceptional customer experience. You'll work collaboratively with the Client events team and Facilities team to successfully support all events, perform event room setups, coordinate with external contractors, and conduct quality audits of event spaces. This role requires working across the as part of a multiservice team supporting Events, Mailroom, Facilities and Moves, Adds and Changes (MAC) where needed. Your day-to-day tasks will include:

• Working with the Client events team to ensure all events are successfully supported relating to Facilities as well as supporting the day-to-day running of the office
• Performing conference and event room furniture set-ups for meetings and events, and regularly working with external contractors such as cleaning, production crews and event hosts
• Assisting with the coordination and booking for internal events and carrying out daily quality audits of all event spaces, furniture and equipment
• Acting collaboratively with event hosts before, during and after events to solve problems and resolve spontaneous and unique situations
• Working with the Facilities team to ensure preventative and reactive tasks are completed within the Service Level Agreement (SLA) timeframe
• Giving appropriate and timely follow-ups to colleagues and customers in emails, task systems, social posts and face to face
• Working in accordance with health and safety measures and promoting best practice amongst colleagues, contractors and vendors

Required Qualifications

• High School Diploma or GED equivalent
• Flexible scheduling for early morning and evening event support; weekend support as event schedules require
• 1-3 years of experience in event planning, project management, hospitality, or related field
• Direct experience or strong interest in facilities management and customer service
• Familiarity with computer equipment and programs (Word, Excel and Outlook)
• Good communication skills with ability to interact professionally with colleagues, contractors and customers
• Ability to work collaboratively as part of a team to solve problems with professionalism and service focused approach
• Ability to multi-task in a fast-paced environment
• Be flexible to work according to the events requirements including evenings and weekends

Preferred Qualifications

• Bachelor's degree
• Proficiency in Google Suites
• Experience keeping up to date with industry trends in facilities management
• Adaptability to work on requests and projects that may vary from day to day
• Previous experience working in event coordination or facilities support roles

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 49,600.00 - 62,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site - Chicago, IL

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.