Office & Events Coordinator

Emanuel Congregation: Reform Synagogue Chicago; Chicago (IL); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Congregational Membership

Medical Insurance

Dental & Vision Insurance

Retirement Plan

Paid Vacation

Paid Sick Time

Job summary

Emanuel Congregation is seeking a dynamic Full-Time Office & Events Coordinator to be the first point of contact for our congregants, handle administrative tasks, answer phones, as well as facilitate the planning, coordination, and execution of events and community gatherings. The Office & Events Coordinator works closely with the entire Emanuel team to oversee office operations and successful events.

Salary $42,000 - $45,000; in-person position with standard hours M-F 9am–5pm, occasional

Qualifications

• Knowledge of and/or willingness to learn about Jewish practices and observances.
• Proficiency with Google Suite, Microsoft Office and Zoom.
• Ability to learn new software programs.
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication; ability to build rapport with congregants and staff.
• Problem-solving and decision-making skills.
• Ability to work independently and manage time effectively.
• Adaptability and flexibility to changing circumstances.
• Ability to collaborate with others.

Responsibilities

• Front Desk & Reception: Welcome visitors, answer calls, route inquiries, and assist with membership platform and event sign-ups.
• Administrative Support: Schedule, record-keeping, manage lists, mailings, donations, and calendars.
• Team Support: Help with weekly e-bulletins, website updates, announcements, and event/setup coordination.
• Coordinate event logistics with Operations Manager and Director of Security; support room setups and vendor appointments.

Skills

Strong organizational skills

Excellent written and verbal comms

Multitasking & prioritization

Independent work

Adaptability

Team collaboration

Tools

Google Suite

Microsoft Office

Zoom

Job description

Office & Events Coordinator

Emanuel Congregation is seeking a dynamic Full-Time Office & Events Coordinator to be the first point of contact for our congregants, handle administrative tasks, answer phones, as well as facilitate the planning, coordination, and execution of events and community gatherings. The Office & Events Coordinator works closely with the entire Emanuel team to oversee office operations and successful events.

What You Will Do

Front Desk & Reception

• Welcome all incoming calls and visitors warmly and make sure everyone feels acknowledged.
• Answer, screen and route calls to the right staff member.
• Respond to emails, calls, web inquiries and in-person requests from congregants.
• Assist congregants with our membership platform and event sign-ups.
• Keep the front desk clean, organized and welcoming.

Administrative Support

• Handle administrative tasks such as scheduling and record-keeping.
• Manage and track ongoing Yahrzeit and Misheberach lists.
• Organize synagogue mailings, non-ritual donation letters and maintain accurate records of all incoming donations.
• Monitor office supplies and ensure items are stocked and orderly
• Update and maintain all internal calendars
• Create engaging signage and update weekly for lobby television.
• Handle logistics for all services, building meetings, outside vendor appointments in conjunction with the Operations Manager.

Team Support

• Serve as a backup to create and disseminate weekly e-bulletins, announcements and shabbat notes.
• Serve as the secondary responsible person for website updates, email blasts and monitoring
• Assist with room set ups for programs and meetings.
• Coordinate event and security staffing needs with Operations Manager and Director of Security.
• Other duties as assigned

What You’ll Bring - Skills and Qualifications:

• Knowledge of and/or willingness to learn about Jewish practices and observances
• Computer Proficiency and familiarity with Google Suite, Microsoft Office and Zoom
• Ability to learn new software programs
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
• Strong Organizational Skills
• Excellent written and verbal communication, active listening, and the ability to build rapport with congregants, vendors, and staff.
• Problem-solving and decision-making skills
• Ability to work independently and effectively manage work time.
• Adaptability and flexibility: Ability to adapt to changing circumstances and manage unexpected situations effectively.
• Ability to collaborate with others.

What You’ll Receive - Compensation/Benefits

• Full Time, In Person Position.
• General hours will be M-F 9am – 5pm
• Occasional weekends and evenings required
• Salary of $42,000 - $45,000
• Congregational Membership
• Medical, Dental & Vision Insurance
• Retirement Plan
• Paid Vacation
• Paid Sick Time

At Emanuel Congregation, we open our doors to all who seek richer, more meaningful lives. Together, our diverse community engages in prayer, lifelong learning and tikkun olam (repairing the world), empowering adults and children alike to apply Jewish values to our everyday lives and to be a collective force for good.