Youth Coordinator

Congregation Shaarei Shamayim Inc; Madison (WI); On-site; USD 10,000 - 12,000; Part time

Job summary

Congregation Shaarei Shamayim in Madison, Wisconsin seeks a part-time Youth Coordinator (8-10 hours/week) to oversee our children’s education and youth programs, coordinating with the rabbi. The role blends administrative duties with direct engagement with children and families, requiring strong organization and a warm rapport with people of all ages.

The position supports Gesher, Hebrew tutoring, and bnei mitzvah activities, handles enrollment, schedules, communications, and event planning, and

Qualifications

• Bachelor’s degree preferred.
• Proficient with computers, including word processing, spreadsheets, virtual meeting software, and email.
• Ability to handle confidential and sensitive matters with maturity, discretion, and professionalism.
• Experience with or interest in learning about Jewish customs, culture, and practices.
• Experience and interest in youth programming and education.

Responsibilities

• Manage enrollment for Gesher; set up and clean spaces; print and organize materials for teachers; biweekly family emails; substitute teachers as needed.
• Supervise Hebrew tutoring; set tutoring schedules; give feedback based on observations and forms.
• Coordinate bnei mitzvah dates and meetings; help families plan social events; create binders for students; handle logistics with parents and volunteers.
• Support other office staff on special projects and help with holiday events throughout the year.

Skills

Youth programming

Computer skills

Organizational skills

Communication

Education

Bachelor's degree

Job description

Youth Coordinator

Congregation Shaarei Shamayim, a progressive Jewish community in Madison, Wisconsin, seeks a part-time (8-10 hours/week) Youth Coordinator to manage our children’s education and youth programs in coordination with our rabbi. This position involves a combination of administrative work and engagement with children and families. The coordinator must be highly organized, have a good rapport with members, and be great with kids of all ages.

We are also hiring an events coordinator for 8-10 hours a week. These two positions could be either be combined or separate.

About our programs

Shaarei Shamayim’s youth programs serve children and teens from preschool through high school. Our children’s education program includes students from preschool through seventh grade and is led by our rabbi. Our religious school, known as “Gesher” (Hebrew for “bridge”), meets every other Sunday morning for three hours from September through May, for a total of 16 sessions. Students in grades three to six learn Hebrew by meeting one‑on‑one with a tutor for 30 minutes a week, and seventh graders prepare for their bnei mitzvah by working with a specialized tutor and our rabbi. We are currently developing a youth group for seventh and eighth graders and high schoolers.

Job responsibilities

The youth coordinator will handle the administrative duties of our programsand will be the congregation’s point person for our youth programs. The position’s responsibilities include:

• For the Sunday Gesher program, managing enrollment; setting up and cleaning up spaces; printing and organizing materials for our teachers; preparing and sending biweekly emails to families; finding substitute teachers; and other tasks.
• For our Hebrew tutoring program, supervising and supporting tutors; setting up the tutoring schedule based on parent and tutor availability; giving feedback to tutors based on observations and review of their self‑reported forms on each student’s progress; leading meetings with tutors to troubleshoot teaching methods and to share feedback and experiences; problem‑solving with parents; and other tasks.
• For our bnei mitzvah program, coordinating with parents to schedule dates and meetings; helping families create social events for their cohort; meeting with parents and volunteer coordinators about logistics; creating binders for bnei mitzvah students; and other tasks.
• Providing support to our other office staff for special projects such as our Hanukkah party, winter retreat, and community Purim carnival, as well as helping with holiday celebrations throughout the year.

Possible

• Running a youth group for seventh‑eighth graders and high schoolers; communicating with families and teens about the programs; staffing youth group events; and other tasks.
• Teaching a class in the Gesher program.

Hours and rate

This is an hourly position at $20-2 3 /hour, with an anticipated average of 10 hours per week over the course of a calendar year. The youth coordinator would need to work all Sunday mornings that Gesher meets (16 total); work in the office at least once a week for a few hours; be available for youth group events throughout the year; and staff some other congregational events. Summers would be focused on preparing for the following school year.

Professional requirements and qualities

• Bachelor’s degree preferred
• Proficient with computers, including but not limited to word processing, spreadsheets, virtual meeting software, and email skills.
• Ability to handle confidential and sensitive matters with maturity, discretion, and professionalism.
• Experience with or interest in learning about Jewish customs, culture, and practices.
• Experience and interest in youth programming and education.

Congregation Shaarei Shamayim is an equal opportunity employer. A vital part of this commitment includes welcoming, respecting, and encouraging diversity among our staff, including fostering an environment in which all staff have the greatest opportunities to thrive. We encourage all candidates to apply for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.