Events & Administrative Coordinator

PCH Hotels And Resorts, Inc.; Alabama; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health/Dental/Vision Coverage

401(k) with Company Match

Exclusive Discounts

Job summary

Grand Hotel Golf Resort & Spa, Autograph Collection is seeking an Event Administrative Assistant on the Alabama Gulf Coast. You will support the Director of Event Management and event managers, streamline administrative tasks, and coordinate essential details to ensure smooth operations for events of all sizes.

The role requires exceptional organization, attention to detail, strong communication, and proficiency with office software to maintain daily event sheets, schedules, and guest

Qualifications

• Exceptional organizational skills and attention to detail are required.
• Effective communication with multiple stakeholders is essential.
• Proficiency in office software to streamline event operations.
• Comfort with coordinating A/V and food preferences as needed.
• Experience supporting event management teams is a plus.

Responsibilities

• Coordinate event details and share essential information with departments.
• Prepare daily event lists, schedules, banquet orders, and welcome packets.
• Handle guest inquiries and promote property offerings.
• Input guarantees, schedule meetings, and coordinate A/V and catering setups.
• Manage Marriott Rewards and Honored Guest Awards; send post-event thank-you letters.

Skills

Organizational skills

Attention to detail

Communication skills

Office software proficiency

A/V coordination

Tools

Microsoft Office

A/V equipment

Job description

Grand Hotel Golf Resort & Spa, Autograph Collection is seeking an Event Administrative Assistant on the Alabama Gulf Coast. You will support the Director of Event Management and event managers, streamline administrative tasks, and coordinate essential details to ensure smooth operations for events of all sizes.

The role requires exceptional organization, attention to detail, strong communication, and proficiency with office software to maintain daily event sheets, schedules, and guest