Events Manager Administrative Assistant

PCH Hotels And Resorts, Inc.; Alabama; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health/Dental/Vision Coverage

401(k) with Company Match

Exclusive Discounts

Job summary

Grand Hotel Golf Resort & Spa, Autograph Collection is seeking an Event Administrative Assistant on the Alabama Gulf Coast. You will support the Director of Event Management and event managers, streamline administrative tasks, and coordinate essential details to ensure smooth operations for events of all sizes.

The role requires exceptional organization, attention to detail, strong communication, and proficiency with office software to maintain daily event sheets, schedules, and guest

Qualifications

• Exceptional organizational skills and attention to detail are required.
• Effective communication with multiple stakeholders is essential.
• Proficiency in office software to streamline event operations.
• Comfort with coordinating A/V and food preferences as needed.
• Experience supporting event management teams is a plus.

Responsibilities

• Coordinate event details and share essential information with departments.
• Prepare daily event lists, schedules, banquet orders, and welcome packets.
• Handle guest inquiries and promote property offerings.
• Input guarantees, schedule meetings, and coordinate A/V and catering setups.
• Manage Marriott Rewards and Honored Guest Awards; send post-event thank-you letters.

Skills

Organizational skills

Attention to detail

Communication skills

Office software proficiency

A/V coordination

Tools

Microsoft Office

A/V equipment

Job description

Grand Hotel
Grand Hotel
P.O. Box 639
Point Clear, AL 36564, USA

Grand Hotel
Grand Hotel
P.O. Box 639
Point Clear, AL 36564, USA

Step into an exciting career at the legendary Grand Hotel Golf Resort & Spa, Autograph Collection, on Alabama’s Gulf Coast. Nestled on 550 acres of breathtaking beauty, the Grand blends rich Southern tradition with modern luxury, delivering world-class guest experiences. With over 41,000 sq. ft. of versatile meeting space and multiple ballrooms, we host events of all sizes—from intimate gatherings to grand celebrations. Join us at a historic destination known for unparalleled hospitality, where you’ll have the chance to be part of unforgettable moments. The Grand Life is calling—come share it with us!

As an Event Administrative Assistant, your primary role is to support the Director of Event Management and Event Managers by streamlining administrative tasks and coordinating essential event details. You'll be a key part of ensuring smooth event operations, handling various responsibilities such as distributing daily event sheets and weekly schedules, managing calls, coordinating group details, and preparing event packets and thank-you letters. This position requires exceptional organizational skills, attention to detail, effective communication, and proficiency in office software to keep everything running seamlessly.

Key Responsibilities:

• Event Coordination & Communication: Share essential event details with departments, maintaining an organized filing system for quick access and seamless handling of group needs.
• Document & Packet Preparation: Generate daily event lists, schedules, banquet orders, and welcome packets for meeting planners, ensuring accurate information is on hand.
• Guest & Client Communication: Professionally handle calls, inquiries, and correspondence, promoting property offerings when needed.
• Data Entry & Meeting Setup: Input guarantees, schedule meetings, and coordinate set-ups, A/V, and food preferences for flawless event execution.
• Rewards & Appreciation: Manage Marriott Rewards, organize Honored Guest Awards, and send post-event thank-you letters to groups.

Perks & Benefits: As a valued part of the PCH Hotels & Resorts team, you’ll enjoy a wide range of benefits, including:

• Health, Dental, and Vision Coverage: Comprehensive options with FSA and HSA plans available.
• 401(k) with Company Match: Prepare for your future with our matching retirement plan.
• Exclusive Discounts: Enjoy discounts on hotel stays, dining, golf, and retail across PCH properties and globally through Marriott.
• Growth Opportunities: Access ongoing training and development with a clear path for career advancement.

Join us at the Grand Hotel Golf Resort & Spa, where we deliver "hospitality with heart & soul." Be a part of our team dedicated to creating unforgettable guest experiences!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.