Event Setup Lead & Logistics Coordinator II

Utah State University; Logan (UT); On-site; USD 42,000 - 56,000; Full time

Job summary

Utah State University is seeking an Equipment and Setup Coordinator II to manage logistics of event spaces across multiple venues. You will lead setup, strike, and transport of equipment, ensuring spaces are clean, safe, and ready for events.

The role requires handling trucks and trailers, coordinating with teams, and supervising hourly staff, with training responsibilities and adherence to safety standards. Applicants should have related experience or a vocational degree.

Qualifications

• Two years of experience or an associate degree/vocational training is required.
• Ability to learn about and care for event related equipment.
• Skilled with computers and programs, including Microsoft Word, Excel
• Ability to hook to, pull, and back a trailer

Responsibilities

• Operate mid-sized to large moving trucks in the transportation of event equipment and materials
• Coordinate customer needs with coordination team to ensure proper, accurate and timely venue and equipment set up
• Confirm event space before and after setup to ensure cleanliness and order accuracy as well as readiness for next event
• Communicate at a high level with many event stakeholders
• Read and follow setup maps and instructions
• Coordinate change orders with coordination team
• Transport equipment and supplies between storage space and event location
• Organize and assemble setup equipment (chairs, tables, stage, pipe & drape, podiums, etc.)
• Remove equipment not required for event
• Following event strike equipment, inventory, inspect for damage and clean as necessary
• Adhere to policies and procedures including event tracking, project fulfillment and information flow
• Review daily and weekly setup schedules for accuracy
• Attend weekly coordination meetings as assigned
• Under the direction of the Equipment and Services Coordinator:
• Create setup maps
• Attend planning meetings with customer and Program Coordinator as assigned
• Safely and effectively back a pickup truck and large trailer into tight spaces using complex maneuvers
• Load and unload event related equipment and materials on and off trucks and trailers, while ensuring that appropriate padding and straps are used to prevent injury or damage
• Safely operate mechanical tailgates, and mechanical lifts to facilitate loading and unloading equipment
• Supervise assigned hourly employees to accomplish setup tasks and other tasks as assigned
• Assist Coordinator with training of hourly employees
• Execute training strategy of the Team Leader/Supervisor
• Cleans and prepares event spaces including floors, walls, tables and chairs, etc.
• Removes debris from trash receptacles and keeps liners and receptacles clean.
• Provides guests, customers, students and employees with directions, general information and assistance as requested
• Follow and initiate all department and venue procedures in the event of an injury, emergency or evacuations
• Follow all campus and building policies and procedures as identified by Utah State University
• Performs all functions assigned by the Equipment and Services Coordinator

Skills

Event setup

Equipment handling

Truck operation

Customer coordination

Reading setup maps

Safety procedures

Team leadership

Computer skills

Heavy lifting

Flexibility hours

Snow removal

Education

Associate degree or vocational training

Tools

Microsoft Word

Excel

Job description

Utah State University is seeking an Equipment and Setup Coordinator II to manage logistics of event spaces across multiple venues. You will lead setup, strike, and transport of equipment, ensuring spaces are clean, safe, and ready for events.

The role requires handling trucks and trailers, coordinating with teams, and supervising hourly staff, with training responsibilities and adherence to safety standards. Applicants should have related experience or a vocational degree.