Assistant Event Manager: On-Site Logistics & Support

University of Utah; Salt Lake City (UT); On-site; USD 17,000 - 24,000; Part time

Job summary

University of Utah is seeking an Assistant Event Manager to provide on-site operational and logistical support for events at Rice-Eccles Stadium and surrounding venues. You will assist with planning, signage updates, setup and teardown, and vendor staff coordination during live events.

Responsibilities include coordinating details for special events, maintaining financial records, and handling inquiries. The role requires flexibility for evenings, holidays and weekends as needed.

Qualifications

• Requires little to no related experience.
• Preferred 1 year of event planning experience.

Responsibilities

• Plan, coordinate and follow through on special events with attention to details.
• Maintain financial tracking and cost analysis for each event.
• Manage on-site events and assist attendees and faculty.
• Help supervisors evaluate program effectiveness and adjust for future events.
• Field questions from participants and arrange travel for visitors.
• Maintain files, records and a participant database.
• Coordinate catering, advertising materials, transport, and supplies.
• Support accreditation reports and reviews when needed.
• Oversee clerical staff activities related to events.
• Liaise with vendors and manage office supplies/equipment.

Skills

Event planning

Customer service

Teamwork

Tools

Microsoft Office

Adobe Creative Suite

Job description

University of Utah is seeking an Assistant Event Manager to provide on-site operational and logistical support for events at Rice-Eccles Stadium and surrounding venues. You will assist with planning, signage updates, setup and teardown, and vendor staff coordination during live events.

Responsibilities include coordinating details for special events, maintaining financial records, and handling inquiries. The role requires flexibility for evenings, holidays and weekends as needed.